POINCIANA
COMMUNITY DEVELOPMENT DISTRICT AGENDA PACKAGE
OCTOBER 18, 2017

October 11, 2017

Poinciana Community Development District
Severn Trent Management Services
210 N. University Drive, #702, Coral Springs, FL 33071
Tel: 954-603-0033; Fax 954-345-1292

Board of Supervisors
Poinciana Community Development District Dear Board Members:
A meeting of the Board of Supervisors of Poinciana CDD will be held at 11:00 a.m. on October 18, 2017 in the Starlite Ballroom, 384 Village Drive, Poinciana, Florida. Following is the advance agenda for this meeting:

Call to Order and Roll Call
Pledge of Allegiance
Audience Comments
Approval of August 16, 2017 Meeting Minutes
District Manager’s Report
Presentation of Financial Statements
Resolution 2018-06 Amending the General Fund Budget for FY 2017
Motion Assigning Fund Balance as of September 30, 2017
Discussion and Ratification of Fiscal Year 2018 Insurance Policy
Staff Reports
Attorney
Engineer
Field Manager
Discussion of Maintenance Agreements
Landscape – Floralawn – Expires 10/31/17
Midge – Clarke – Expires 9/30/17
Aquatic – Clarke – Expires 9/30/17
Field Report
Requests for Service
Supervisor Comments
Audience Comments
Adjournment

I look forward to seeing you at the meeting. If you need anything in the meantime, please do not hesitate to contact me.

Sincerely,
Chuck Walter
Chuck Walter District Manager

Fourth Order of Business

MINUTES OF MEETING POINCIANA
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Poinciana Community Development District was held Wednesday, August 16, 2017 at 12:00 p.m. at the Starlite Ballroom, located at 384 Village Drive, Poinciana, Florida.

Present and constituting a quorum were:

Robert Zimbardi	Chairman
LeRue Stellfox	Vice Chairman
Lita Epstein	Assistant Secretary
Richard Kellogg	Assistant Secretary
David Lane	Assistant Secretary

Also present were:

Chuck Walter	District Manager
Michael Eckert	District Counsel Residents

The following is a summary of the discussions and actions taken at the August 16, 2017 Poinciana Community Development District’s Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Call to Order and Roll Call
Mr. Zimbardi called the meeting to order. The Supervisors introduced themselves and a quorum was established.

SECOND ORDER OF BUSINESS	Pledge of Allegiance
The Pledge of Allegiance was recited.

THIRD ORDER OF BUSINESS	Audience Comments
Hearing no comments from the audience, the next order of business followed.

FOURTH ORDER OF BUSINESS	Organizational Matters
Resolution 2017-24 – Designating Chuck Walter as Secretary

unapproved

On MOTION by Mr. Stellfox seconded by Mr. Zimbardi with all in favor Resolution 2017-24 removing Gary Moyer and designating Chuck Walter as Secretary was adopted.

FIFTH ORDER OF BUSINESS	Approval	of	July	26,	2017	Meeting
Minutes
Mr. Zimbardi stated each Board member received a copy of the Minutes of the July 26, 2017 Meeting and requested any additions, corrections or deletions.

On MOTION by Mr. Kellogg seconded by Mr. Stellfox with all in favor, the Minutes of the July 26, 2017 Meeting were approved.

SIXTH ORDER OF BUSINESS	District Manager’s Report
Presentation of Financial Statements
The Financial Report for the period ending July 31, 2017 was presented.
Resolution 2017-25 Amending the General Fund and Debt Service Budget for Fiscal Year 2018 was distributed for consideration.
This was not a listed agenda item; therefore, the meeting was opened for comments from the audience.
It was requested the changes to the budget be summarized and presented with the resolution at the next Board meeting.
Discussion of Proposed Fiscal Year 2018 Meeting Schedule
The proposed meeting schedule for fiscal year 2018 was reviewed.
As requested the December 20, 2017 meeting was moved to December 13, 2017.

On MOTION by Mr. Kellogg seconded by Mr. Stellfox with all in favor, the fiscal year 2018 meeting schedule was approved as presented.

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Eckert commented that the Board previously authorized the execution of the Phase 5A Plat. There was language we wanted included to make sure the District had access easements to be able to maintain the ponds the District will be getting on that plat; and we are working with the developer and the engineer. We anticipate this will be resolved shortly.

unapproved	2

Engineer
There not being any, the next item followed.
Field Manager
Field reports were included in the agenda package.
Mosquito control was discussed.
Landscape  maintenance was addressed.	The Golf course will be notified regarding dumping grass clippings into or near the pond.

SIXTH ORDER OF BUSINESS	District Manager’s Report (continued)
Presentation of Financial Statements
Mr. Walter commented the budget changes are relating to the purchase of the amenities not going through yet; and the number of parcels that are part of the budget. The numbers are changing but it does not change the bottom line. It is how it will be assessed because the transaction did not go through for the FY 2018 budget.
The budget amendment was discussed.
The floor was opened to the public for comment on the budget, and questions and comments were addressed.
This item will be deferred until the September meeting pending additional information on the unit number.

EIGHTH ORDER OF BUSINESS	Supervisor Comments
Hearing no comments from Supervisors, the next order of business followed.

NINTH ORDER OF BUSINESS	Audience Comments
Hearing no comments from the audience, the next order of business followed.

TENTH ORDER OF BUSINESS	Adjournment
There being no further business,

On MOTION by Ms. Epstein seconded by Mr. Stellfox with all in favor, the meeting was adjourned at approximately 12:45 p.m.

Chuck Walter	Robert Zimbardi
Secretary	Chairman

unapproved	3

Fifth Order of Business

5A

Agenda Page 9

MEMORANDUM

TO:	Board of Supervisors
FROM:	Sergio Inguanzo, District Accountant CC:	Chuck Walter, District Manager
DATE:	October 18, 2017 SUBJECT:	September Financial Report

Please find enclosed the September 2017 financials for Poinciana CDD. For your review assistance, below is some top-level information on the District’s current financial position.

Finance Report

General Fund
Total revenues through September were approximately 100% collected.
Total expenditures through September were approximately 102% of the annual budget.
ProfServ-Engineering - General fees to-date received. Verified.
ProfServ-Web Site Development - Website domain annual renewal.
Auditing Services – Fees for FY 2016 audit.
Postage and Freight – Additional charges due to merger.
Printing and Binding – Additional charges due to merger.
Legal Advertising - Advertising for regular & joint meetings.
Office Supplies – Additional charges due to merger.
R&M-Drainage – Drainage project invoiced through Severn Trent.

Debt Service Funds
Total revenues through September were approximately 102%.
ProfServ-Property Appraiser - Marsha Faux Polk County Appraiser costs.

Agenda Page 10

POINCIANA
Community Development District

Financial Report September 30, 2017

Prepared by

POINCIANA
Community Development District

Agenda Page 11

Table of Contents

Page #

FINANCIAL STATEMENTS

Balance Sheet - All Funds	……………………………………………………………………………..	1
Statement of Revenues, Expenditures and Changes in Fund Balance
General Fund	2-3
Debt Service Fund	……………………………………………………………………………	4
SUPPORTING SCHEDULES
Non Ad Valorem Assessments - Schedule	5-6
Cash and Investment Report	…………………………………………………………………………	7
Bank Reconciliation	…………………………………………………………………………………….	8
Payment Register by Bank Account	9-15

Agenda Page 12

POINCIANA
Community Development District

Financial Statements
(Unaudited)

September 30, 2017

Community Development District	Governmental Funds

Balance Sheet
September 30, 2017

ACCOUNT DESCRIPTION

GENERAL FUND

SERIES 2012A DEBT SERVICE
FUND	TOTAL

ASSETS

Cash - Checking Account	$ 283,858	$	-	$	283,858	
Due From Developer	233,726	-	233,726	
Due From Other Funds	-	6	6	
Investments:
Certificates of Deposit - 36 Months	
107,549	
-	
107,549	
Money Market Account	51,823	-	51,823	
Redemption Fund (A-1)	-	4,261	4,261	
Redemption Fund (A-2)	-	23,251	23,251	
Reserve Fund (A-1)	-	535,748	535,748	
Reserve Fund (A-2)	-	322,618	322,618	
Revenue Fund	-	509,983	509,983	
Prepaid Items	3,391	-	3,391	
TOTAL ASSETS	$ 680,347	$	1,395,867	$ 2,076,214	

LIABILITIES				
Accounts Payable	$ 151,087	$	-	$	151,087	
Accrued Expenses	11,797	-	11,797	
Due To Other Funds	6	-	6	
TOTAL LIABILITIES	162,890	-	162,890	

FUND BALANCES				
Nonspendable:				
Prepaid Items	3,391	-	3,391	
Restricted for:
Debt Service	-	1,395,867	1,395,867
Assigned to:

Operating Reserves	155,224	-	155,224	
Unassigned:	358,842	-	358,842	
TOTAL FUND BALANCES	$ 517,457	$	1,395,867	$ 1,913,324	
			
TOTAL LIABILITIES & FUND BALANCES	$ 680,347	$	1,395,867	$ 2,076,214	

Report Date: 10/9/2017	Page 1

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending September 30, 2017

ANNUAL				YTD ACTUAL	
ADOPTED	YEAR TO DATE	YEAR TO DATE	VARIANCE ($)	AS A % OF	
ACCOUNT DESCRIPTION	BUDGET	BUDGET	ACTUAL	FAV(UNFAV)	ADOPTED BUD	

REVENUES

Interest - Investments	$	3,500	$	3,500	$	2,971	$	(529)	84.89%	
Interest - Tax Collector	-	-	142	142	0.00%	
Special Assmnts- Tax Collector	463,628	463,628	463,638	10	100.00%	
Special Assmnts- CDD Collected	87,338	87,338	87,338	-	100.00%	
Special Assmnts- Developer	84,974	84,974	84,974	-	100.00%	
Special Assmnts- Discounts	(18,546)	(18,546)	(17,092)	1,454	92.16%	
Other Miscellaneous Revenues	-	-	1,643	1,643	0.00%	
TOTAL REVENUES	620,894	620,894	623,614	2,720	100.44%	

EXPENDITURES						

Administration						
P/R-Board of Supervisors	6,000	6,000	19,800	(13,800)	330.00%	
FICA Taxes	459	459	1,515	(1,056)	330.07%	
ProfServ-Arbitrage Rebate	600	600	600	-	100.00%	
ProfServ-Dissemination Agent	5,000	5,000	-	5,000	0.00%	
ProfServ-Engineering	18,000	18,000	24,222	(6,222)	134.57%	
ProfServ-Legal Services	30,000	30,000	26,635	3,365	88.78%	
ProfServ-Mgmt Consulting Serv	55,341	55,341	55,341	-	100.00%	
ProfServ-Property Appraiser	9,273	9,273	9,450	(177)	101.91%	
ProfServ-Special Assessment	11,365	11,365	11,365	-	100.00%	
ProfServ-Trustee Fees	6,789	6,789	6,582	207	96.95%	
ProfServ-Web Site Development	15	15	218	(203)	1453.33%	
Auditing Services	4,100	4,100	4,250	(150)	103.66%	
Postage and Freight	1,200	1,200	7,657	(6,457)	638.08%	
Insurance - General Liability	15,392	15,392	14,043	1,349	91.24%	
Printing and Binding	2,700	2,700	5,438	(2,738)	201.41%	
Legal Advertising	2,000	2,000	13,571	(11,571)	678.55%	
Misc-Assessmnt Collection Cost	9,273	9,273	8,931	342	96.31%	
Office Supplies	300	300	957	(657)	319.00%	
Annual District Filing Fee	175	175	175	-	100.00%	
Total Administration	177,982	177,982	210,750	(32,768)	118.41%	

Field
ProfServ-Field Management	

14,000	

14,000	

14,000	

-	

100.00%	
Contracts-Landscape	143,645	143,645	143,645	-	100.00%	
Contracts-Aquatic Control	98,000	98,000	98,000	-	100.00%	
Contracts-Aquatic Midge Mgmt	141,000	141,000	141,000	-	100.00%	
Electricity - General	1,500	1,500	1,421	79	94.73%	

Report Date: 10/9/2017	Page 2

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending September 30, 2017

ANNUAL ADOPTED
ACCOUNT DESCRIPTION	BUDGET	
YEAR TO DATE BUDGET	
YEAR TO DATE ACTUAL	
VARIANCE ($) FAV(UNFAV)	YTD ACTUAL AS A % OF
ADOPTED BUD	

R&M-Drainage	
3,000	
3,000	
15,331	
(12,331)	
511.03%	
R&M-Mulch	4,500	4,500	-	4,500	0.00%	
R&M-Plant Replacement	4,060	4,060	-	4,060	0.00%	
Misc-Contingency	33,207	33,207	10,045	23,162	30.25%	
Total Field	442,912	442,912	423,442	19,470	95.60%	

TOTAL EXPENDITURES	620,894	620,894	634,192	(13,298)	102.14%

Excess (deficiency) of revenues
Over (under) expenditures	-	-	(10,578)	(10,578)	0.00%

Net change in fund balance	$	-	$	-	$	(10,578)	$	(10,578)	0.00%	

FUND BALANCE, BEGINNING (OCT 1, 2016)	
528,035	
528,035	
528,035			
FUND BALANCE, ENDING	$	528,035	$	528,035	$	517,457			

Report Date: 10/9/2017	Page 3

Community Development District	Series 2012A Debt Service Fund

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending September 30, 2017

ANNUAL ADOPTED
ACCOUNT DESCRIPTION	BUDGET	
YEAR TO DATE BUDGET	
YEAR TO DATE ACTUAL	
VARIANCE ($) FAV(UNFAV)	YTD ACTUAL AS A % OF
ADOPTED BUD	

REVENUES					
Interest - Investments	$	500	$	500	$	2,374	$	1,874	474.80%	
Interest - Tax Collector	-	-	461	461	0.00%	
Special Assmnts- Tax Collector	1,326,558	1,326,558	1,325,306	(1,252)	99.91%	
Special Assmnts- Prepayment	-	-	22,735	22,735	0.00%	
Special Assmnts- CDD Collected	470,580	470,580	470,580	-	100.00%	
Special Assmnts- Discounts	(53,062)	(53,062)	(48,708)	4,354	91.79%	
TOTAL REVENUES	1,744,576	1,744,576	1,772,748	28,172	101.61%	

EXPENDITURES						

Administration						
ProfServ-Property Appraiser	26,531	26,531	27,455	(924)	103.48%	
Misc-Assessmnt Collection Cost	26,531	26,531	25,532	999	96.23%	
Total Administration	53,062	53,062	52,987	75	99.86%	

Debt Service						
Principal Debt Retirement A-1	565,000	565,000	565,000	-	100.00%	
Principal Debt Retirement A-2	260,000	260,000	255,000	5,000	98.08%	
Prepayments Series A-2	-	-	205,000	(205,000)	0.00%	
Interest Expense Series A-1	452,638	452,638	452,638	-	100.00%	
Interest Expense Series A-2	364,450	364,450	358,519	5,931	98.37%	
Total Debt Service	1,642,088	1,642,088	1,836,157	(194,069)	111.82%	
						
TOTAL EXPENDITURES	1,695,150	1,695,150	1,889,144	(193,994)	111.44%	

Excess (deficiency) of revenues						
Over (under) expenditures	49,426	49,426	(116,396)	(165,822)	n/a	

OTHER FINANCING SOURCES (USES)						

Contribution to (Use of) Fund Balance	
49,426	
-	
-	
-	
0.00%	
TOTAL FINANCING SOURCES (USES)	49,426	-	-	-	0.00%	

Net change in fund balance	
$	49,426	
$	49,426	
$	(116,396)	
$	(165,822)	
n/a	

FUND BALANCE, BEGINNING (OCT 1, 2016)	
1,512,263	
1,512,263	
1,512,263			
FUND BALANCE, ENDING	$	1,561,689	$	1,561,689	$	1,395,867			

Report Date: 10/5/2017	Page 4

Agenda Page 17

POINCIANA
Community Development District

Supporting Schedules

September 30, 2017

Non-Ad Valorem Special Assessments - Imperial Polk County Tax Collector (Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2017

	Allocation	by Fund	

Date Received	
Net Amount Received	Discount
(Penalty) Amount	
Collection Cost	Gross
Amount Received	
General Fund	Series 2012A
Debt Service Fund	

ASSESSMENTS LEVIED FY 2017			

$	1,788,944	

$	463,638	

$	1,325,306	
ALLOCATION %			100%	26%	74%	
11/13/16	3,880	165	79	4,125	1,058	3,066	
11/18/16	31,061	1,658	634	33,353	8,672	24,680	
11/23/16	30,807	1,301	629	32,736	8,880	23,856	
12/04/16	111,231	4,712	2,270	118,213	31,918	86,295	
12/15/16	876,338	37,254	17,884	931,476	242,553	688,924	
12/22/16	413,933	17,593	8,448	439,973	112,244	327,730	
01/17/17	86,187	2,724	1,759	90,670	23,230	67,440	
02/16/17	37,022	792	756	38,570	9,911	28,659	
03/15/17	21,190	240	432	21,863	5,528	16,334	
04/17/17	58,952	-	1,203	60,156	15,075	45,081	
05/15/17	5,786	(168)	118	5,737	1,472	4,265	
06/15/17	4,902	(146)	100	4,857	1,246	3,611	
06/23/17	7,391	(325)	151	7,217	1,852	5,365	
TOTAL	1,688,681	65,801	34,463	1,788,944	463,638	1,325,306	

% COLLECTED	100.00%	100.00%	100.00%

Report Date: 10/5/2017	Page 5

Non-Ad Valorem Special Assessments - District Collected (Monthly Assessment Collection Distributions)
For the Fiscal Year Ending September 30, 2017

	Allocation	by Fund	

Date	Net Amount
Received	Received	Gross
Amount Received	
General Fund	Debt Service
Series 2012A Fund	

DISTRICT COLLECTED ASSESSMENTS FY 2017	
$	642,892	
$	172,312	
$	470,580	
ALLOCATION %	100%	27%	73%	

10/10/16	
278,959	
43,669	
235,290	
11/14/16	84,974	84,974	-	
04/07/17	43,669	43,669	-	
04/10/17	235,290	-	235,290	
TOTAL	$	-	$	642,892	$	172,312	$	470,580	

% COLLECTED	100%	100%	100%

Report Date: 8/7/2017	Page 6

Community Development District	All Funds

	Cash and Investment Report		
	September 30, 2017		

Account Name	
Bank Name	
CD Issuer/Investment Type	
Maturity	
Yield	Balance	
GENERAL FUND					
Checking Account - Operating	CenterState Bank	Checking account	n/a	0.25%      $	283,858 
Subtotal  $	283,858	

36 month CD	

CenterState Bank	

CD	

7/6/20	

1.00%	107,549	

Money Market Account	
BankUnited	
MMA	
n/a	
0.78%      $	51,823 
Subtotal  $	51,823	

General Fund Sub-total  $	443,229

DEBT SERVICE AND CAPITAL PROJECT FUNDS

Series 2012A-1 Redemption	US BANK	First American Government Obligation	n/a	0.00%	$	4,261	
Series 2012A-2 Redemption	US BANK	First American Government Obligation	n/a	0.00%	$	23,251	
Series 2012 A-1 Reserve Fund	US BANK	First American Government Obligation	n/a	0.00%	$	535,748	
Series 2012 A-2 Reserve Fund	US BANK	First American Government Obligation	n/a	0.00%	$	322,618	
Series 2012 A Revenue Fund	US BANK	First American Government Obligation	n/a	0.00%	$	509,983	

Debt Service and Capital Funds Sub-Total   $	1,395,861

Total  $	1,839,090

Report Date: 10/5/2017	Page 7

Bank Reconciliation

Bank Account No.	3173	CenterState Bank - GF				
Statement No.	09-17					
Statement Date	9/30/2017					

G/L Balance (LCY)	
283,858.04		
Statement Balance	
298,472.06		
G/L Balance	283,858.04		Outstanding Deposits	0.00			
Positive Adjustments	0.00			

		Subtotal	298,472.06			
Subtotal	283,858.04		Outstanding Checks	14,614.02			
Negative Adjustments	0.00		Differences	0.00			

Ending G/L Balance	
283,858.04		
Ending Balance	
283,858.04			

Difference	
0.00						

Posting	Document
Date	Type	
Document No.	

Description		

Amount	
Cleared Amount	

Difference	

Outstanding Checks

9/27/2017	Payment	2507	DAVID LANE	184.70	0.00	184.70	
9/27/2017	Payment	2508	ROBERT W. ZIMBARDI	184.70	0.00	184.70	
9/27/2017	Payment	2509	RICHARD W. KELLOGG	184.70	0.00	184.70	
9/27/2017	Payment	2510	LITA B. EPSTEIN	184.70	0.00	184.70	
9/28/2017	Payment	2511	SEVERN TRENT ENVIRONMENTAL SERVIC	13,875.22	0.00	13,875.22	

Total Outstanding Checks......................................................................................................................	14,614.02	14,614.02

Page 8

Page 9

Payment Register by Bank Account For the Period from 8/01/2017 to 9/30/2017 (Sorted by Check / ACH No.)

Date	Payee Type	
Payee	
Invoice No.	
Payment Description	
Invoice / GL Description	
G/L Account #	Amount Paid	

CENTERSTATE BANK - GF - (ACCT#XXXXX3173)

CHECK # 2460
08/01/17	Employee	DAVID LANE	PAYROLL	August 01, 2017 Payroll Posting	$184.70
Check Total	$184.70
CHECK # 2461
08/01/17	Employee	ROBERT W. ZIMBARDI	PAYROLL	August 01, 2017 Payroll Posting	$184.70
Check Total	$184.70
CHECK # 2462
08/01/17	Employee	LERUE M. STELLFOX	PAYROLL	August 01, 2017 Payroll Posting		$184.70	
					Check Total	$184.70	
CHECK # 2463
08/01/17	
Employee	
RICHARD W. KELLOGG	
PAYROLL	
August 01, 2017 Payroll Posting		
$184.70	
					Check Total	$184.70	
CHECK # 2464
08/01/17	
Employee	
LITA B. EPSTEIN	
PAYROLL	
August 01, 2017 Payroll Posting		
$184.70	
					Check Total	$184.70	
CHECK # 2470
08/01/17	
Employee	
DAVID LANE	
PAYROLL	
August 01, 2017 Payroll Posting		
$184.70	
					Check Total	$184.70	
CHECK # 2471
08/01/17	
Employee	
ROBERT W. ZIMBARDI	
PAYROLL	
August 01, 2017 Payroll Posting		
$184.70	
					Check Total	$184.70	
CHECK # 2472
08/01/17	
Employee	
LERUE M. STELLFOX	
PAYROLL	
August 01, 2017 Payroll Posting		
$184.70	
					Check Total	$184.70	

Page 10

Payment Register by Bank Account For the Period from 8/01/2017 to 9/30/2017 (Sorted by Check / ACH No.)

Date	Payee Type	
Payee	
Invoice No.	
Payment Description	
Invoice / GL Description	
G/L Account #	Amount Paid	

CHECK # 2473
08/01/17	Employee	RICHARD W. KELLOGG	PAYROLL	August 01, 2017 Payroll Posting	$184.70
Check Total	$184.70
CHECK # 2474
08/01/17	Employee	LITA B. EPSTEIN	PAYROLL	August 01, 2017 Payroll Posting	$184.70
Check Total	$184.70
CHECK # 2475
08/03/17	Vendor	FEDEX	5-876-58660	POSTAGE 7/19/17	Postage and Freight	001-541006-51301	$110.34	
						Check Total	$110.34	
CHECK # 2476
08/09/17	
Vendor	
ATKINS NORTH AMERICA, INC	
1864031	
ENG'G SVC 5/29-7/2/17	
ProfServ-Engineering	
001-531013-51501	
$1,298.21	
08/09/17	Vendor	ATKINS NORTH AMERICA, INC	1864031	ENG'G SVC 5/29-7/2/17	Due From Developer	001-130000-51501	$6,093.00	
						Check Total	$7,391.21	
CHECK # 2477
08/09/17	
Vendor	
CLARKE ENVIRONMENTAL MOSQUITO	
6363676	
MOSQUITO MGMT SVC AUG 2017	
Contracts-Aquatic Midge Mgmt	
001-534130-53901	
$11,750.00	
						Check Total	$11,750.00	
CHECK # 2478
08/09/17	
Vendor	
FEDEX	
5-882-56321	
POSTAGE 7/25/17	
Postage and Freight	
001-541006-51301	
$11.33	
						Check Total	$11.33	
CHECK # 2479
08/09/17	
Vendor	
FISHKIND & ASSOCIATES	
21036	
TRAVEL EXP FOR CONSULTANT	
ProfServ-Mgmt Consulting Serv	
001-531027-51301	
$5,200.00	
						Check Total	$5,200.00	
CHECK # 2480
08/09/17	
Vendor	
FLORALAWN 2, LLC.	
1879-I	
AUG 2017 LAWN MAINT	
Contracts-Landscape	
001-534050-53901	
$11,970.42	
						Check Total	$11,970.42	

Page 11

Payment Register by Bank Account For the Period from 8/01/2017 to 9/30/2017 (Sorted by Check / ACH No.)

Date	Payee Type	
Payee	
Invoice No.	
Payment Description	
Invoice / GL Description	
G/L Account #	Amount Paid	

CHECK # 2481		
08/09/17	Vendor	HOPPING, GREEN & SAMS	95093	GEN COUNSEL THRU JUNE 2017	ProfServ-Legal Services	001-531023-51401	$1,025.40	

CHECK # 2482						Check Total	$1,025.40	
08/09/17	Vendor	MARSHA FAUX	4651554	1% ADMIN FEE	ProfServ-Property Appraiser	001-531035-51301	$4,813.48	
08/09/17	Vendor	MARSHA FAUX	4651554	1% ADMIN FEE	ProfServ-Property Appraiser	202-531035-51301	$14,189.78	
						Check Total	$19,003.26	
CHECK # 2483
08/09/17	
Vendor	
POINCIANA CDD C/O US BANK N.A.	
080417	
TRSF DS ASSESSMENTS 2016-2017	
Due From Other Funds	
131000	
$43,370.71	
						Check Total	$43,370.71	
CHECK # 2484								
08/11/17	Vendor	LABOR STAFFING	93509712	RODERS WEEK 8/6/17	Misc-Contingency	001-549900-53901	$21.53	
08/11/17	Vendor	LABOR STAFFING	93509628	RODGERS WEEK 7/30/17	Misc-Contingency	001-549900-53901	$24.84	
						Check Total	$46.37	
CHECK # 2485
08/11/17	
Vendor	
SEVERN TRENT ENVIRONMENTAL SERVICES	
22487	
AUG 2017 MGMT FEES	
ProfServ-Mgmt Consulting Serv	
001-531027-51201	
$4,611.75	
08/11/17	Vendor	SEVERN TRENT ENVIRONMENTAL SERVICES	22487	AUG 2017 MGMT FEES	ProfServ-Field Management	001-531016-53901	$1,166.67	
08/11/17	Vendor	SEVERN TRENT ENVIRONMENTAL SERVICES	22487	AUG 2017 MGMT FEES	Postage and Freight	001-541006-51301	$7.36	
08/11/17	Vendor	SEVERN TRENT ENVIRONMENTAL SERVICES	22487	AUG 2017 MGMT FEES	Printing and Binding	001-547001-51301	$91.80	
08/11/17	Vendor	SEVERN TRENT ENVIRONMENTAL SERVICES	22487	AUG 2017 MGMT FEES	Office Supplies	001-551002-51301	$88.00	
08/11/17	Vendor	SEVERN TRENT ENVIRONMENTAL SERVICES	22487	AUG 2017 MGMT FEES	ProfServ-Field Management	001-531016-53901	$7,665.30	
08/11/17	Vendor	SEVERN TRENT ENVIRONMENTAL SERVICES	22487	AUG 2017 MGMT FEES	Postage and Freight	001-541006-51301	$5,438.39	
						Check Total	$19,069.27	
CHECK # 2486
08/17/17	
Vendor	
CLARKE AQUATIC SERVICE, INC.	
3230824	
WEED/ALGAE SVC AUG 2017	
Contracts-Aquatic Control	
001-534067-53901	
$8,166.66	
						Check Total	$8,166.66	
CHECK # 2487
08/21/17	
Employee	
DAVID LANE	
PAYROLL	
August 21, 2017 Payroll Posting			
$369.40	

Page 12

Payment Register by Bank Account For the Period from 8/01/2017 to 9/30/2017 (Sorted by Check / ACH No.)

Date	Payee Type	
Payee	
Invoice No.	
Payment Description	
Invoice / GL Description	
G/L Account #	Amount Paid	

Check Total	$369.40
CHECK # 2488
08/21/17	Employee	ROBERT W. ZIMBARDI	PAYROLL	August 21, 2017 Payroll Posting	$369.40
Check Total	$369.40
CHECK # 2489
08/21/17	Employee	LERUE M. STELLFOX	PAYROLL	August 21, 2017 Payroll Posting	$369.40
Check Total	$369.40
CHECK # 2490
08/21/17	Employee	RICHARD W. KELLOGG	PAYROLL	August 21, 2017 Payroll Posting	$369.40
Check Total	$369.40
CHECK # 2491
08/21/17	Employee	LITA B. EPSTEIN	PAYROLL	August 21, 2017 Payroll Posting	$369.40
Check Total	$369.40
CHECK # 2492
08/23/17	Vendor	ENVIRONMENTAL FINANCIAL GROUP, INC.	2958	VALIDATION HEARING SERVICES	ProfServ-Engineering	001-531013-51501	$12,031.25
Check Total	$12,031.25
CHECK # 2493
08/23/17	Vendor	LABOR STAFFING	93510065	RODGERS	Misc-Contingency	001-549900-53901	$24.84
Check Total	$24.84
CHECK # 2494
08/23/17	Vendor	THE LEDGER	L060G0I4NS	NOTICE OF MEETING 8/9/17	Legal Advertising	001-548002-51301	$369.83	
08/23/17	Vendor	THE LEDGER	L060G0I4NQ	NOTICE OF MEETING 8/9/17	Legal Advertising	001-548002-51301	$267.17	
Check Total	$637.00

Page 13

Payment Register by Bank Account For the Period from 8/01/2017 to 9/30/2017 (Sorted by Check / ACH No.)

Date	Payee Type	
Payee	
Invoice No.	
Payment Description	
Invoice / GL Description	
G/L Account #	Amount Paid	

CHECK # 2495
08/31/17	Vendor	FEDEX	5-897-82994	SERVICE 8/09/17	Postage and Freight	001-541006-51301	$99.72
Check Total	$99.72
CHECK # 2498
09/13/17	Vendor	ATKINS NORTH AMERICA, INC	1864876	AMENITY ACQUISITION JULY 2017	Accounts Receivable	001-115000-51501	$10,893.50
Check Total	$10,893.50
CHECK # 2499
09/13/17	Vendor	CLARKE ENVIRONMENTAL MOSQUITO	6364448	MOSQUITO MGMT SEPT 2017	Contracts-Aquatic Midge Mgmt	001-534130-53901	$11,750.00
Check Total	$11,750.00
CHECK # 2500
09/13/17	Vendor	FEDEX	5-904-71901	POSTAGE 8/11/17	Postage and Freight	001-541006-51301	$11.36
Check Total	$11.36
CHECK # 2501
09/13/17	Vendor	HOPPING, GREEN & SAMS	95620	PROJECT CONST THRU JULY 2017	ProfServ-Legal Services	001-531023-51401	$377.00	
						Check Total	$377.00	
CHECK # 2502
09/18/17	
Vendor	
HOPPING, GREEN & SAMS	
94506	
SALE REC FACILITY THRU 5/31/17	
ProfServ-Legal Services	
001-531023-51401	
$89,996.35	
						Check Total	$89,996.35	
CHECK # 2503
09/18/17	
Vendor	
HOPPING, GREEN & SAMS	
95144	
REC FACILITY THRU JUNE 2017	
ProfServ-Legal Services	
001-531023-51401	
$139,151.26	
						Check Total	$139,151.26	
CHECK # 2504
09/21/17	
Vendor	
CLARKE AQUATIC SERVICE, INC.	
3230995	
AQUATIC SVC SEPT 2017	
Contracts-Aquatic Control	
001-534067-53901	
$8,166.66	
						Check Total	$8,166.66	
CHECK # 2505
09/21/17	
Vendor	
FLORALAWN 2, LLC.	
1963	
LAWN MAINT SEPT 2017	
Contracts-Landscape	
001-534050-53901	
$11,970.42	
Check Total	$11,970.42

Page 14

Payment Register by Bank Account For the Period from 8/01/2017 to 9/30/2017 (Sorted by Check / ACH No.)

Date	Payee Type	
Payee	
Invoice No.	
Payment Description	
Invoice / GL Description	
G/L Account #	Amount Paid	

CHECK # 2507
09/27/17	Employee	DAVID LANE	PAYROLL	September 27, 2017 Payroll Posting	$184.70
Check Total	$184.70
CHECK # 2508
09/27/17	Employee	ROBERT W. ZIMBARDI	PAYROLL	September 27, 2017 Payroll Posting	$184.70
Check Total	$184.70
CHECK # 2509
09/27/17	Employee	RICHARD W. KELLOGG	PAYROLL	September 27, 2017 Payroll Posting			$184.70	
						Check Total	$184.70	
CHECK # 2510
09/27/17	
Employee	
LITA B. EPSTEIN	
PAYROLL	
September 27, 2017 Payroll Posting			
$184.70	
						Check Total	$184.70	
CHECK # 2511
09/28/17	
Vendor	
SEVERN TRENT ENVIRONMENTAL SERVICES	
23466-A	
SEPT MGMT SERVICES	
ProfServ-Mgmt Consulting Serv	
001-531027-51201	
$4,611.75	
09/28/17	Vendor	SEVERN TRENT ENVIRONMENTAL SERVICES	23466-A	SEPT MGMT SERVICES	ProfServ-Field Management	001-531016-53901	$1,166.67	
09/28/17	Vendor	SEVERN TRENT ENVIRONMENTAL SERVICES	23466-A	SEPT MGMT SERVICES	ProfServ-Field Management	001-531016-53901	$7,665.30	
09/28/17	Vendor	SEVERN TRENT ENVIRONMENTAL SERVICES	23466-A	SEPT MGMT SERVICES	Printing and Binding	001-547001-51301	$343.50	
09/28/17	Vendor	SEVERN TRENT ENVIRONMENTAL SERVICES	23466-A	SEPT MGMT SERVICES	Office Supplies	001-551002-51301	$88.00	
						Check Total	$13,875.22	
ACH #DD107
08/22/17	
Vendor	
DUKE ENERGY	
39182-073117	
BILL PRD 6/29-7/31	
Electricity - General	
001-543006-53901	
$27.74	
						ACH Total	$27.74	
ACH #DD108
08/22/17	
Vendor	
DUKE ENERGY	
08008-073117	
BILL 6/29-7/31	
Electricity - General	
001-543006-53901	
$118.41	
						ACH Total	$118.41	

Page 15

Payment Register by Bank Account For the Period from 8/01/2017 to 9/30/2017 (Sorted by Check / ACH No.)

Date	Payee Type	
Payee	
Invoice No.	
Payment Description	
Invoice / GL Description	
G/L Account #	Amount Paid	

ACH #DD111
09/20/17	Vendor	DUKE ENERGY	092017-39182 ACH	7/31-8/29/17 ELEC ACH	48750-39182	001-543006-53901	$28.18
ACH Total	$28.18
ACH #DD112

$430,788.21

09/20/17	Vendor	DUKE ENERGY	092017-ACH	7/31-8/29/17 ELEC ACH	87555-08008	001-543006-53901	$81.53
ACH Total	$81.53

Account Total	$430,788.21

Total Amount Paid

Total Amount Paid - Breakdown by Fund	
Fund		Amount	
General Fund - 001
Series 2012A Debt Service Fund - 202		373,227.72
57,560.49	
	Total	430,788.21	

5B.

BUDGET AMENDMENT RESOLUTION 2018-06

A BUDGET AMENDMENT AMENDING THE POINCIANA COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND BUDGETS FOR FISCAL YEAR 2017

WHEREAS, the Board of Supervisors, hereinafter referred to as the “Board”, of Poinciana Community Development District, hereinafter referred to as “District”, adopted a General Fund Budget and a Irrigation Fund Budget, hereinafter referred to as the “Funds” for Fiscal Year 2017, and

WHEREAS, the Board desires to reallocate funds budgeted to reappropriate Revenues and Expenses approved during the Fiscal Year.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF POINCIANA COMMUNITY DEVELOPMENT DISTRICT THE FOLLOWING:

The Funds are hereby amended in accordance with Exhibit “A” attached.

This resolution shall become effective this 18th day of October, 2017 and be reflected in the monthly and Fiscal Year End 9/30/2017 Financial Statements and Audit Report of the District.

Poinciana Community Development District

By:		 Robert Zimbardi, Chairman

Attest:

By:		 Chuck Walter, Secretary

Proposed Budget Amendment
For the Period Ending September 30, 2017

CURRENT		PROPOSED		FINAL	YEAR TO DATE	VARIANCE ($) ACCOUNT DESCRIPTION	BUDGET	AMENDMENT	BUDGET		ACTUAL		FAV(UNFAV)

REVENUES

Interest - Investments

$	3,500	$

-	$	3,500	$

2,971	$

(529)

Interest - Tax Collector	-	-	-	142	142
Special Assmnts- Tax Collector	463,628	-	463,628	463,638	10
Special Assmnts- CDD Collected	87,338	-	87,338	87,338	-
Special Assmnts- Developer	84,974	-	84,974	84,974	-
Special Assmnts- Discounts	(18,546)	-	(18,546)	(17,092)	1,454 Other Miscellaneous Revenues		-	-		-		1,643	1,643

TOTAL REVENUES	620,894	-	620,894	623,614	2,720

EXPENDITURES

Administration

P/R-Board of Supervisors	6,000	13,800	19,800	19,800	-	
FICA Taxes	459	1,056	1,515	1,515	-	
ProfServ-Arbitrage Rebate	600	-	600	600	-	
ProfServ-Dissemination Agent	5,000	-	5,000	-	5,000	
ProfServ-Engineering	18,000	11,222	29,222	24,222	5,000	
ProfServ-Legal Services	30,000	-	30,000	26,635	3,365	
ProfServ-Mgmt Consulting Serv	55,341	-	55,341	55,341	-	
ProfServ-Property Appraiser	9,273	177	9,450	9,450	-	
ProfServ-Special Assessment	11,365	-	11,365	11,365	-	
ProfServ-Trustee Fees	6,789	-	6,789	6,582	207	
ProfServ-Web Site Development	15	203	218	218	-	
Auditing Services	4,100	150	4,250	4,250	-	
Postage and Freight	1,200	6,457	7,657	7,657	-	
Insurance - General Liability	15,392	-	15,392	14,043	1,349	
Printing and Binding	2,700	2,738	5,438	5,438	-	
Legal Advertising	2,000	11,571	13,571	13,571	-	
Misc-Assessmnt Collection Cost	9,273	-	9,273	8,931	342	
Office Supplies	300	657	957	957	-	
Annual District Filing Fee	 	175 	-	 	175	175	- 	
Total Administration	 	177,982 	48,031	 	226,013	210,750	15,263 	

Field				
ProfServ-Field Management	14,000	-	14,000	14,000	-
Contracts-Landscape	143,645	-	143,645	143,645	-
Contracts-Aquatic Control	98,000	-	98,000	98,000	-
Contracts-Aquatic Midge Mgmt	141,000	-	141,000	141,000	-
Electricity - General	1,500	-	1,500	1,421	79
R&M-Drainage	3,000	-	3,000	15,331	(12,331)
R&M-Mulch	4,500	-	4,500	-	4,500

Report Date: 10/9/2017

Proposed Budget Amendment
For the Period Ending September 30, 2017

ACCOUNT DESCRIPTION	
CURRENT BUDGET	
PROPOSED AMENDMENT	
FINAL BUDGET	
YEAR TO DATE ACTUAL	
VARIANCE ($) FAV(UNFAV)	

R&M-Plant Replacement Misc-Contingency
Total Field	
4,060
 	33,207 
 	442,912 	
-
-	
4,060
 	33,207	
 	442,912		
-
10,045	
423,442		
4,060
23,162 
19,470 	
		-				
						
TOTAL EXPENDITURES	620,894	48,031	668,925	634,192	34,733	

Excess (deficiency) of revenues Over (under) expenditures

Net change in fund  balance
FUND BALANCE, BEGINNING (OCT 1, 2016) FUND BALANCE, ENDING	

-	

(48,031)	

(48,031)	

(10,578)	

37,453	
	
-	
(48,031)	
(48,031)	
(10,578)	
37,453	
	
528,035	
-	
528,035	
528,035	
-	
	  $	528,035 	$	(48,031)	$	480,004	$	517,457	$	37,453	

Report Date: 10/9/2017

5C

POINCIANA
COMMUNITY DEVELOPMENT DISTRICT

Motion: Assigning Fund Balance as of 9/30/17

The Board hereby assigns the FY 2017 Reserves as follows: Operating Reserve	$155,224

Sixth Order of Business

6Ci.

Hopping Green & Sams
Attorneys and Counselors

September 29, 2017

Clarke Environmental Mosquito Management, Inc.
Attn: Pete Deglomine, pdeglomine@clarke.com 3036 Michigan Avenue
Kissimmee, Florida 34744

Clarke Aquatic Services , Inc.
Attn: Pete Deglominc, pdeglomine@clarke.com 3036 Michigan Avenue
Kissimmee, Florida 34744

RE:	Poinciana Community Developme11I District Service Agreements

Dear Mr. Deglo mi ne:

My firm serves as District Counsel to  the  Poinciana  Community  Development  District (the "District"), located in Polk County, Florida. ll  has come  lo the  District's attention  that  the term of the Dis t rict' s Midge Control Ser 11k es Agreemellf and its Aquatic Mai111e11a11ce Services Agreement (collectively, the "Agreements") with Clarke Environmental Mosquito  Management, Inc. and Clarke Aquatic Services, Inc., res pective ly, (collectively, "Clarke") ends tomorrow, September 30, 20 I 7. As the District's Board of Supervisors (the "Board") has not yet had an opportunity to determine whether it will contract with Clarke for such services in  the upcoming fiscal year, the District desires for Clarke to continue provides its services to the District on a month-to-month basis in accordance with the terms and conditions of the previo usly -adop te d Agreements.

Accordingly, this letter shall serve as the  District's confirmation  that  it  desires for Clarke  to continue the services it provides to the District, as set forth in the Agreements, on a month to month basis pursuant to the same terms and conditions  as set  forth  in the existing  Agreements.  The District shall remit payment  to Clarke for such services at the same  time  in  the same manner as set forth in the each of the respective Agree me nts .

Please contact me should you have any comments regarding the foregoing.

Sincerely,
Cmdsay Whelan District Counsel

Post Office Box 6526	Tallahassee, Florida 32314	119 S. Monroe Street, Suite 300 (32301)	850 222 7500	850.224.8551 fax	www.hgslaw.com

6C.ii.

POINCIANA COMMUNITY DEVELOPMENT DISTRICT FIELD MANAGEMENT REPORT

COMPLETED ITEMS:

POINCIANA COMMUNITY DEVELOPMENT DISTRICT FIELD MAINTENANCE HIGHLIGHT REPORT SEPTEMBER 2017

Meet with contractors on a monthly basis and performed a drive through

Followed up with vendors on pending items

Reviewed and processed invoices on a weekly basis

Performed pond inspections and meet with vendor as needed

Followed up on a daily resident and vendor activities

Returned phone calls

Inspections of control structures after hurricane Irma

Removal of dead fish from ponds El & E31

ATTACHMENTS

Residential Service Request Log Floralawn Report
Clarke Mosquito Control Report

POINCIANA COMMUNITY DEVELOPMENT DISTRICT RESIDENTIAL SERVICE REQUEST LOG

Agenda Page 42

Poinciana Service Request 2017
Date received	Location	Reauest	Action Taken	Services.,_	Reported by	W.O. given to:	Date	Status	Date of Comoletlan	Reoccurrence	
9/1/2017	Pood EJ	lots of axnplants -,i midges	Olud<gelttlg Ag.							
9/6/2017	326 & 308 Dame! Pass	grate CNer slam dran--pa,,llte flcodlng 155uo7	men-eel to Russ	John Werner						
9/12/2017	Casanova, Grand canat, Venezia	sewers """11owtng from trma		Joe Hare						
9/'15/2017	669 Grand Cl!nat Dr.	midges .,. really bad	--ra-mldges	GaryCcr""'1D	CJarl<e					
9/26(lfJl7	:;43 Vll<ITa Q. Pond C10	midges ... ,..,11y bad	NolllledCJarl<e	Barbara Ola	CJarl<e		Pending			
9/19(2017	San Vklcente lane	2 013 slam dratns dogged	NoUfied Russ	Gary Comcrto	Russ		Pending			
10/2/2017	120 Wcaya Q. Pood EJI	lolsol - llsh• EJI		Leo Evans						

Agenda Page 43

Agenda Page 44

Agenda Page 45

Agenda Page 46

Agenda Page 47

Agenda Page 48