Poinciana Community Development District

Agenda Package

March 19, 2025

Poinciana
Community Development District
219 E. Livingston Street, Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526
March 12, 2025
Board of Supervisors Poinciana Community Development District
Dear Board Members:

The Board of Supervisors of Poinciana Community Development District will meet Wednesday, March 19, 2025 at 12:00 p.m. at The Gator Room, 385 Village Drive, Poinciana FL.

Zoom Information for Members of the Public: Link: https://zoom.us/j/93704992274
Dial-in Number: (646) 876-9923
Meeting ID: 937 0499 2274

Following is the advance agenda for the meeting:

Board of Supervisors Meeting
Roll Call
Pledge of Allegiance
Public Comment Period on Agenda Items
Approval of Minutes of the February 19, 2025 Meetings
Discussion of Earth Day Staffing and Materials
Presentation of Report on Pond Health
Staff Reports
Attorney
Engineer
District Manager
Action Items List
Approval of Check Register
Balance Sheet and Income Statement
Review of Fiscal Year 2026 Budget Schedule
Field Manager’s Report
Pond Maintenance Report
Midge Management Report
Customer Complaint Log
Supervisor’s Requests
Other Business
General Audience Comments
Next Meeting Date- April 16, 2025, 12:00 PM; The Gator Room
Adjournment

Sincerely, Tricia L. Adams Tricia L. Adams
District Manager

Minutes

Item will be provided under separate cover.

Section VI

POND E3

POND E3
For the fiscal year ending
September 30, 2024 We Spent:
$149,283 on Aquatic Control Maintenance divided by 85 ponds = Ave. $1756/pond

$170,228 on Midge Control
divided by 85 ponds = Ave. of $2002/pond

MOSQUITO FISH

Mosquito fish typically live 2–3 years, but can live longer if conditions are favorable.
Mosquito fish are generalist feeders that eat mosquito larvae, pupae, invertebrates, and algae.

Mosquito fish are often found in shallow, unshaded areas of ponds. They may enter a period of dormancy during colder months.
They can produce up to 3–5 broods per year.
A brood can have 40–60 young.
Juveniles begin eating mosquito larvae as soon as they are born.
GRASS SHRIMP

Grass shrimp are omnivores, meaning they consume a variety of food sources, including algae, detritus (decaying organic matter), and small invertebrates.

Reproduction
Female grass shrimp carry their eggs in a brood pouch that's visible through their transparent body.
The eggs hatch into larvae after 12–20 days.
Eastern grass shrimp breed twice per year in warmer temperatures.
POND BACTERIA

Probiotic pond bacteria are beneficial microorganisms that play a crucial role in maintaining a healthy pond ecosystem. These bacteria are carefully selected strains known for their ability to break down organic matter, reduce nutrient levels, and improve water quality.
Nutrient Reduction: Excess nutrients such as nitrogen and phosphorus can fuel algae growth and degrade water quality. Probiotic pond bacteria metabolize these nutrients, converting them into harmless byproducts.
By introducing these beneficial bacteria, pond owners can achieve natural and long-lasting algae control without the need for harsh chemicals.
IN 2022 18 PONDS: B-15, C-2, C-10, C-12, A-9, A-10A, A-10B,
A-11, A-12, E-1, E-2, E-3, E-21,
A-13, C-20, D-5, D-8, AND D-9 WERE STOCKED WITH 1000GAMBUSIA(MOSQUITO) FISH AND 500 GRASS SHRIMP PER POND ACRE. 20 ACRES WERE COMPLETED.

POSSIBLE FUTURE ACTIONS
NO MOW ZONES?
WORK TO DECREASE ADDITIONAL NUTRIENTS

Work with the HOA and golf course
-timing of fertilizing
-types of fertilizer used

What is the nutrient load of reclaimed water used on lawns?
WE’RE NOT GOING TO BE ABLE TO STOP ALL NUTRIENTS FROM ENTERING OUR PONDS
CONSIDER BIOLOGICAL

Section VII

Section C

Section 1

Item will be provided under separate cover.

Section 2

Summary of Check Register

February 11, 2025 to March 10, 2025

	Fund		Date	Check No.'s		Amount		

General Fund		

Truist	

2/18/25	

253-254	

$		

13,046.98	
			2/20/25	255-256	$		51,723.15	
			3/3/25	257-258	$		18,569.47	
					$		83,339.60	
Payroll			February 2025
Anita L Nelson	
ACH	
$		
184.70	
			Jon R Cameron	ACH	$		184.70	
			Richard B McKelvey	50219	$		184.70	
			Robert W Zimbardi	50220	$		184.70	
					$		738.80	

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN	3/12/25	PAGE	1
*** CHECK DATES 02/11/2025 - 03/10/2025 ***	POINCIANA - GENERAL FUND
BANK C GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
2/18/25 00056	1/31/25 00069308 202501 310-51300-48000	*	298.98
NOT BOS MEETING 1/8/25
GANNETT FLORIDA LOCALIQ	298.98 000253
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
2/18/25 00044	2/01/25 PSI14395 202502 320-53800-47000	*	12,748.00 AQUATIC MAINT FEB 25
SOLITUDE LAKE MANAGEMENT	12,748.00 000254
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
284	202502 310-51300-34000	*	3,785.25
MANAGEMENT FEES FEB 25
284	202502 310-51300-35200	*	72.25
WEBSITE ADMIN FEB 25
284	202502 310-51300-35100	*	108.33
INFORMATION TECH FEB 25
284	202502 310-51300-51000	*	.24
OFFICE SUPPLIES 284
POSTAGE 284
COPIES 285
FIELD MANAGEMENT FEB 25
GOVERNMENTAL MANAGEMENT SERVICES	5,029.94 000255
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
2/20/25 00013	2/19/25 02192025 202502 300-20700-10000	*	46,693.21
FY25 DEBT ASSESSMENTS
POINCIANA CDD	46,693.21 000256
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
3/03/25 00011	2/17/25 00103568 202502 320-53800-47100	*	14,702.26
MOSQUITO MAINT FEB 25
CLARKE ENVIRONMENTAL MOSQUITO	14,702.26 000257
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
3/03/25 00027	2/17/25 136837	202501 310-51300-31500	*	1,421.21
GENERAL COUNSEL JAN 25
2/17/25 136838	202501 310-51300-31510	*	223.00
CONVEYANCE JAN 25
2/17/25 136839	202501 310-51300-31500	*	2,223.00
EMINENT DOMAIN JAN 25
LATHAM LUNA EDEN & BEAUDINE	3,867.21 000258
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

TOTAL FOR	BANK C	83,339.60	
TOTAL FOR	REGISTER	83,339.60	

POIN POIN CDD	BOH

Section 3

Poinciana
Community Development District

Unaudited Financial Reporting
January 31, 2025

Table of Contents

1		Balance Sheet	

2-3	
	General Fund	

4	
	Debt Service Fund - Series 2022	

5	
	Capital Reserve Fund	

6-7	
	Month to Month	

8	
	Assessment Receipt Schedule	
Poinciana
Community Development District Combined Balance Sheet
January 31, 2025

	General Fund	Debt Service Fund	Capital Reserve Fund	Totals Governmental Funds	
Assets:					
Cash					
Operating - Hancock Whitney	$	905,348	$	-	$	-	$	905,348	
Operating - Truist	$	71,971	$	-	$	-	$	71,971	
Money Market - Bank United	$	124,492	$	-	$	159,290	$	283,782	
Investments					
Series 2022					
Reserve	$	-	$	135,111	$	-	$	135,111	
Revenue	$	-	$	1,576,081	$	-	$	1,576,081	
Interest	$	-	$	12	$	-	$	12	
Principal	$	-	$	153	$	-	$	153	
Prepayment	$	-	$	18	$	-	$	18	

Total Assets	$	1,101,811	$	1,711,375	$	159,290	$	2,972,476				
Liabilities:
Accounts Payable	
$	5,849	$	-	$	-	$	5,849				
Total Liabilites	$	5,849	$	-	$	-	$	5,849				
Fund Balance:
Assigned for: Capital Reserves	

$	-	$	-	$	159,290	$	159,290				
Restricted for:
Debt Service	
$	-	$	1,711,375	$	-	$	1,711,375				
Unassigned	$	1,095,962	$	-	$	-	$	1,095,962				
Total Fund Balances	$	1,095,962	$	1,711,375	$	159,290	$	2,966,627	
					
Total Liabilities & Fund Balance	$	1,101,811	$	1,711,375	$	159,290	$	2,972,476	

1
Poinciana
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending January 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 01/31/25	Thru 01/31/25	Variance	

Revenues:					
Assessments - Tax Roll	$	886,925	$	819,782	$	819,782	$	-	
Interest	$	2,373	$	2,373	$	3,693	$	1,320	
Total Revenues	$	889,298	$	822,155	$	823,476	$	1,320	

Expenditures:					
General & Administrative:					
Supervisors Fees	$	12,000	$	4,000	$	2,000	$	2,000	
FICA Expense	$	918	$	306	$	153	$	153	
Engineering	$	20,000	$	6,667	$	6,056	$	611	
Attorney	$	30,000	$	10,000	$	12,256	$	(2,256)	
Arbitrage	$	450	$	-	$	-	$	-	
Annual Audit	$	3,700	$	-	$	-	$	-	
Trustee Fees	$	4,000	$	-	$	-	$	-	
Assessment Administration	$	5,250	$	5,250	$	5,250	$	-	
Management Fees	$	45,423	$	15,141	$	15,141	$	-	
Information Technology	$	1,300	$	433	$	433	$	0	
Website Maintenance	$	867	$	289	$	289	$	-	
Telephone	$	100	$	33	$	-	$	33	
Postage	$	2,600	$	867	$	519	$	348	
Printing & Binding	$	500	$	167	$	8	$	159	
Insurance	$	7,981	$	7,981	$	7,763	$	218	
Legal Advertising	$	5,500	$	1,833	$	873	$	960	
Other Current Charges	$	2,400	$	800	$	392	$	408	
Office Supplies	$	400	$	133	$	0	$	133	
Property Appraiser	$	7,000	$	-	$	-	$	-	
Dues, Licenses & Subscriptions	$	175	$	175	$	175	$	-	
Total General & Administrative:	$	150,564	$	54,075	$	51,309	$	2,767	

2
Poinciana
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending January 31, 2025

Adopted	Prorated Budget	Actual		
Budget	Thru 01/31/25	Thru 01/31/25	Variance	

Operations & Maintenance					
Field Services	$	11,140	$	3,713	$	3,713	$	-	
Property Insurance	$	21,500	$	21,500	$	22,169	$	(669)	
Electric	$	2,544	$	848	$	444	$	404	
Landscape Maintenance	$	220,544	$	73,515	$	64,325	$	9,190	
Landscape Improvement Areas Contingency	$	18,500	$	6,167	$	-	$	6,167	
Aquatic Control Maintenance	$	159,828	$	53,276	$	50,992	$	2,284	
Aquatic Midge Management	$	194,062	$	64,687	$	58,809	$	5,878	
R&M - Plant Replacement	$	7,000	$	2,333	$	-	$	2,333	
Storm Structure Repairs	$	41,616	$	13,872	$	-	$	13,872	
Contingency	$	12,000	$	4,000	$	73,763	$	(69,763)	
Total Operations & Maintenance:	$	688,734	$	243,911	$	274,215	$	(30,304)	

Other Expenditures					
Transfer Out - Capital Reserve	$	50,000	$	-	$	-	$	-	
Total Other Expenditures	$	50,000	$	-	$	-	$	-	
					
Total Expenditures	$	889,298	$	297,987	$	325,524	$	(27,537)	
					
Net Change in Fund Balance	$	-		$	497,952		
					
Fund Balance - Beginning	$	-		$	598,010		
					
Fund Balance - Ending	$	-		$	1,095,962		

3
Poinciana
Community Development District Debt Service Fund - Series 2022
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending January 31, 2025

	Adopted	Prorated Budget	Actual		
	Budget	Thru 01/31/25	Thru 01/31/25	Variance	

Revenues:				
Assessments - Tax Roll	$	1,279,197	$	1,178,595	$	1,178,595	$	-	
Interest	$	15,000	$	5,000	$	8,851	$	3,851	
Total Revenues	$	1,294,197	$	1,183,595	$	1,187,446	$	3,851	

Expenditures:				
Property Appraiser	$	13,755	$	-	$	-	$	-	
Series 2022
Interest - 11/1	
$	97,211	
$	97,211	$	97,051	
$	160	
Special Call -11/1	$	-	$	-	$	5,000	$	(5,000)	
Principal - 5/1	$	1,101,000	$	-	$	-	$	-	
Interest - 5/1	$	97,211	$	-	$	-	$	-	
Total Expenditures	$	1,309,176	$	97,211	$	102,051	$	(4,840)	
				
Excess (Deficiency) of Revenues over Expenditures	$	(14,979)	$	1,085,395		
				
Net Change in Fund Balance	$	(14,979)	$	1,085,395		
				
Fund Balance - Beginning	$	478,956	$	625,980		
				
Fund Balance - Ending	$	463,977	$	1,711,375		

4
Poinciana
Community Development District Capital Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending January 31, 2025

	Adopted	Prorated Budget	Actual		
	Budget	Thru 01/31/25	Thru 01/31/25	Variance	

Revenues:

Interest	

$	-	

$	-	$	2,245	

$	2,245	
Total Revenues	$	-	$	-	$	2,245	$	2,245	

Expenditures:

Capital Outlay	

$	-	

$	-	$	-	

$	-	
Total Expenditures	$	-	$	-	$	-	$	-	
				
Excess (Deficiency) of Revenues over Expenditures	$	-	$	2,245		

Other Financing Sources/(Uses):

Transfer In/(Out)	

$	50,000	

$	-	$	-	

$	-	
Total Other Financing Sources/(Uses)	$	50,000	$	-	$	-	$	-	
				
Net Change in Fund Balance	$	50,000	$	2,245		
				
Fund Balance - Beginning	$	150,440	$	157,045		
				
Fund Balance - Ending	$	200,440	$	159,290		

5
Poinciana
Community Development District Month to Month

Revenues:

Assessments - Tax Roll Interest

$	-  $
$	1,597  $

234,010  $
953  $

552,901  $
723  $

32,871  $
421  $

-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $

819,782
3,693

Expenditures:

General & Administrative:

Supervisors Fees FICA Expense Engineering Attorney Arbitrage Annual Audit Trustee Fees
Assessment Administration Management Fees Information Technology Website Maintenance Telephone
Postage
Printing & Binding Insurance
Legal Advertising Other Current Charges Office Supplies Property Appraiser
Dues, Licenses & Subscriptions

$	1,000  $
$	77  $
$	1,440  $
$	2,591  $
$	-  $
$	-  $
$	-  $
$	5,250  $
$	3,785  $
$	108  $
$	72  $
$	-  $
$	114  $
$	8  $
$	7,763  $
$	-  $
$	125  $
$	0  $
$	-  $
$	175  $

1,000  $
77  $
533  $
5,005  $
-  $
-  $
-  $
-  $
3,785  $
108  $
72  $
-  $
2  $
-  $
-  $
304  $
124  $
0  $
-  $
-  $

-  $
-  $
2,400  $
793  $
-  $
-  $
-  $
-  $
3,785  $
108  $
72  $
-  $
30  $
-  $
-  $
270  $
88  $
0  $
-  $
-  $

-  $
-  $
1,683  $
3,867  $
-  $
-  $
-  $
-  $
3,785  $
108  $
72  $
-  $
374  $
-  $
-  $
299  $
56  $
0  $
-  $
-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

2,000
153
6,056
12,256
-
-
- 5,250
15,141
433
289
- 519
8
7,763
873
392
0
- 175

6
Poinciana
Community Development District Month to Month

Operation and Maintenance

Field Services Property Insurance Electric
Landscape Maintenance
Landscape Improvement Areas Contingency Aquatic Control Maintenance
Aquatic Midge Management R&M - Plant Replacement Storm Structure Repairs Contingency

$	928  $
$	22,169  $
$	81  $
$	16,081  $
$	-  $
$	12,748  $
$	14,702  $
$	-  $
$	-  $
$	59,600  $

928  $
-  $
88  $
16,081  $
-  $
12,748  $
14,702  $
-  $
-  $
13,500  $

928  $
-  $
170  $
16,081  $
-  $
12,748  $
14,702  $
-  $
-  $
650  $

928  $
-  $
104  $
16,081  $
-  $
12,748  $
14,702  $
-  $
-  $
12  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

3,713
22,169
444
64,325
- 50,992
58,809
-
- 73,763

Other Expenditures
Transfer Out - Capital Reserve

$	-  $

-  $	-  $

-  $	-  $

-  $	-  $

-  $	-  $

-  $	-  $	-  $	-

7
Poinciana
Community Development District Special Assessment Receipts Fiscal Year 2025

MAINTENANCE ASSESSMENTS

Gross Assessments $ Certified Net Assessments  $

953,675.91
886,918.60

100%

11/13/24	10/21/24	$	13,836.03	$	(715.20)	$	(262.42)	$	-	$	12,858.41	$	12,858.41	
11/15/24	10/01-10/31/24	$	6,363.24	$	(254.54)	$	(122.18)	$	-	$	5,986.52	$	5,986.52	
11/19/24	11/01-11/07/24	$	98,377.86	$	(3,932.98)	$	(1,888.90)	$	-	$	92,555.98	$	92,555.98	
11/26/24	11/08-11/15/24	$	130,312.18	$	(5,200.54)	$	(2,502.23)	$	-	$	122,609.41	$  122,609.41	
12/6/24	11/16-11/26/24	$	199,480.63	$	(7,966.46)	$	(3,830.29)	$	-	$	187,683.88	$  187,683.88	
12/20/24	11/24-11/30/24	$	330,974.19	$	(13,236.20)	$	(6,354.76)	$	-	$	311,383.23	$  311,383.23	
12/27/24	12/1-12/15/24	$	57,066.05	$	(2,133.84)	$	(1,098.65)	$	-	$	53,833.56	$	53,833.56	
1/10/25	12/16-12/31/24	$	34,640.00	$	(1,097.89)	$	(670.84)	$	-	$	32,871.27	$	32,871.27	
Total Collected		$	871,050.18	$	(34,537.65)	$	(16,730.27)	$	-	$	819,782.26	$  819,782.26	
Percentage Collected	92%								

DEBT SERVICE ASSESSMENTS

Gross Assessments Certified Net Assessments

$ 1,375,854.94
$ 1,279,545.09

100%

11/13/24	10/21/24	$	20,654.44	$	(1,067.26)	$	(391.74)	$	-	$	19,195.44	$	19,195.44	
11/15/24	10/01-10/31/24	$	8,601.08	$	(344.03)	$	(165.14)	$	-	$	8,091.91	$	8,091.91	
11/19/24	11/01-11/07/24	$	134,613.95	$	(5,381.35)	$	(2,584.65)	$	-	$	126,647.95	$  126,647.95	
11/26/24	11/08-11/15/24	$	180,293.01	$	(7,198.60)	$	(3,461.89)	$	-	$	169,632.52	$  169,632.52	
12/6/24	11/16-11/26/24	$	284,206.93	$	(11,350.83)	$	(5,457.12)	$	-	$	267,398.98	$  267,398.98	
12/20/24	11/08-11/15/24	$	489,270.64	$	(19,566.80)	$	(9,394.08)	$	-	$	460,309.76	$  460,309.76	
12/27/24	11/16-11/26/24	$	82,708.72	$	(3,084.99)	$	(1,592.47)	$	-	$	78,031.26	$	78,031.26	
1/10/25	12/16-12/31/24	$	51,944.55	$	(1,651.94)	$	(1,005.85)	$	-	$	49,286.76	$	49,286.76	
Total Collected	$	1,252,293.32	$	(49,645.80)	$	(24,052.94)	$	-	$  1,178,594.58	$ 1,178,594.58		
Percentage Collected						92%		

8

Section 4
Poinciana Community Development District Fiscal Year 2026 Budget Schedule

Proposed Budget: April 16, 2025, 12:00 PM

Adopted Budget (Public Hearing): July 16, 2025, 12:00 PM

Section D

Section 1

Item will be provided under separate cover.

Section 2

Item will be provided under separate cover.

Section 3

Item will be provided under separate cover.