Poinciana
Community Development District

Proposed Budget
FY2026

Table of Contents

1-2

3-7

8

9

	General Fund

	General Fund Narrative

	Debt Service Fund 

	Amortization Schedule Series 2022

10		Capital Reserve Fund

	Adopted Budget	Actuals Thru	Projected Next	Total Projected	Proposed Budget	
	FY2025	2/28/25	7 Months	9/30/25	FY2026	

Revenues						
Special Assessments	$	886,925	$	851,199	$	35,726	$	886,925	$	886,925	
Interest	$	2,373	$	4,075	$	5,705	$	9,780	$	4,890	
Total Revenues	$	889,298	$	855,275	$	41,431	$	896,705	$	891,815	

Expenditures						
Administrative						
Supervisors Fees	$	12,000	$	3,600	$	7,000	$	10,600	$	12,000	
FICA Expense	$	918	$	275	$	536	$	811	$	918	
Engineering	$	20,000	$	6,941	$	12,000	$	18,941	$	20,000	
Attorney	$	30,000	$	15,590	$	17,500	$	33,090	$	35,000	
Arbitrage	$	450	$	-	$	-	$	-	$	-	
Annual Audit	$	3,700	$	3,700	$	-	$	3,700	$	3,200	
Trustee Fees	$	4,000	$	-	$	4,000	$	4,000	$	4,000	
Assessment Administration	$	5,250	$	5,250	$	-	$	5,250	$	5,408	
Management Fees	$	45,423	$	18,926	$	26,497	$	45,423	$	46,786	
Information Technology	$	1,300	$	542	$	758	$	1,300	$	1,339	
Website Maintenance	$	867	$	361	$	506	$	867	$	893	
Telephone	$	100	$	-	$	58	$	58	$	100	
Postage	$	2,600	$	652	$	1,000	$	1,652	$	2,600	
Printing & Binding	$	500	$	10	$	292	$	302	$	500	
Insurance	$	7,981	$	7,763	$	-	$	7,763	$	8,927	
Legal Advertising	$	5,500	$	873	$	4,500	$	5,373	$	5,500	
Other Current Charges	$	2,400	$	450	$	420	$	870	$	2,400	
Office Supplies	$	400	$	0	$	100	$	100	$	400	
Property Appraiser	$	7,000	$	-	$	-	$	-	$	-	
Dues, Licenses & Subscriptions	$	175	$	175	$	-	$	175	$	175	
Total Administrative	$	150,564	$	65,110	$	75,166	$	140,277	$	150,146	

	Adopted Budget	Actuals Thru	Projected Next	Total Projected	Proposed Budget	
	FY2025	2/28/25	7 Months	9/30/25	FY2026	

Operations & Maintenance						
Field Services	$	11,140	$	4,642	$	6,498	$	11,140	$	11,474	
Property Insurance	$	21,500	$	22,169	$	-	$	22,169	$	25,494	
Electric	$	2,544	$	444	$	1,260	$	1,704	$	1,800	
Landscape Maintenance	$	220,544	$	80,406	$	112,568	$	192,974	$	205,665	
Landscape Improvement Areas Contingency	$	18,500	$	-	$	10,792	$	10,792	$	18,500	
Aquatic Control Maintenance	$	159,828	$	63,740	$	89,236	$	152,976	$	165,444	
Aquatic Midge Management	$	194,062	$	73,511	$	102,916	$	176,427	$	191,733	
Pressure Washing	$	-	$	-	$	-	$	-	$	12,000	
Lift Station Maintenance	$	-	$	-	$	-	$	-	$	3,000	
R&M - Plant Replacement	$	7,000	$	-	$	3,500	$	3,500	$	10,000	
Storm Structure Repairs	$	41,616	$	-	$	20,808	$	20,808	$	41,616	
Stormwater Water Quality Improvements	$	-	$	-	$	-		$	5,000	
Contingency	$	12,000	$	75,021	$	7,000	$	82,021	$	12,000	
Total Operations & Maintenance	$	688,734	$	319,933	$	354,578	$	674,512	$	703,727	

Other Expenditures						
Transfer Out - Capital Reserve	$	50,000	$	-	$	50,000	$	50,000	$	37,943	
Total Other Expenditures	$	50,000	$	-	$	50,000	$	50,000	$	37,943	
						
Total Expenditures	$	889,298	$	385,044	$	479,745	$	864,788	$	891,815	
						
Excess Revenues/(Expenditures)	$	-	$	470,231	$	(438,314)	$	31,917	$	-	
				
Net Assessments	
$	886,925	
				Collection Cost (7%)	$	66,758	
				Gross Assessments	$	953,683	

Property Type	Platted Units	Per Unit Net	Per Unit Gross	Net Total	
Platted Residential	3820	$227.61	$244.74	$869,470	
Town Center Commercial	72.15	$227.61	$244.74	$16,422	
Golf Course	4.54	$227.61	$244.74	$1,033	
	3896.69			$886,925	

Revenues:

Special Assessments

The District will levy a non-ad valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the fiscal year.

Interest

The District earns interest income on their operating accounts and other investments.

Expenditures:

Administrative:

Supervisors Fees

Chapter 190, Florida Statutes, allows for each Board member to receive $200 per meeting, not to exceed $4,800 per year paid to each Supervisor for the time devoted to District business and meetings. The amount is based on 5 supervisors attending 12 meetings during the fiscal year.

FICA Expense

Represents the Employer’s share of Social Security and Medicare taxes withheld from Board of Supervisor checks.

Engineering

The District's engineer, GAI Consultants, Inc., will be providing general engineering services to the District, e.g. attendance and preparation for monthly board meetings, review of invoices and requisitions, preparation and review of contract specifications and bid documents, and various projects assigned as directed by the Board of Supervisors and the District Manager.

Attorney

The District's legal counsel, Latham, Luna, Eden & Beaudine, LLP, will be providing general legal services to the District, e.g. attendance and preparation for monthly meetings, preparation and review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.

Arbitrage

The District will contract with an independent certified public accountant to annually calculate the District’s Arbitrage Rebate Liability on the Series 2022 Special Assessment Refunding Bonds. The District has contracted with AMTEC for this service.

Annual Audit

The District is required by Florida Statutes to arrange for an independent audit of its financial records on an annual basis.

Trustee Fees

The District will pay annual trustee fees for the Series 2022 Special Assessment Refunding Bonds that are deposited with a Trustee at Hancock Whitney.

Assessment Administration

The District has contracted with Governmental Management Services-CF, LLC to levy and administer the collection of non-ad valorem assessment on all assessable property within the District.

Management Fees

The District has contracted with Governmental Management Services-Central Florida, LLC to provide Management, Accounting and Recording Secretary Services for the District. The services include, but are not limited to, recording and transcription of board meetings, budget preparation, all financial reporting, annual audit, etc.

Information Technology

Represents various cost of information technology for the District such as video conferencing, cloud storage and servers, positive pay implementation and programming for fraud protection, accounting software, tablets for meetings, Adobe, Microsoft Office, etc.

Website Maintenance

Represents the costs associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc.

Telephone

Telephone and fax machine.

Postage

The District incurs charges for mailing of materials, overnight deliveries, checks for vendors and other required correspondence.

Printing & Binding

Printing board materials, printing of computerized checks, stationary, envelopes etc.

Insurance

The District’s general liability and public officials liability insurance coverage is provided by Public Risk Insurance. Public Risk Insurance specializes in providing insurance coverage to governmental agencies.

Legal Advertising

The District is required to advertise various notices for monthly Board meetings, public hearings, etc in a newspaper of general circulation.

Other Current Charges

Represents any miscellaneous expenses incurred during the fiscal year such as bank fees, deposit slips, stop payments, etc.

Office Supplies

The District incurs charges for office supplies that need to be purchased during the fiscal year.

Property Appraiser

Represents a fee charged by Polk County Property Appraiser’s office for assessment administration services.

Dues, Licenses & Subscriptions

The District is required to pay an annual fee to the Florida Department of Commerce for $175. This is the only expense under this category for the District.

Operations & Maintenance:

Field Services

Provide onsite field management of contracts for the District such as landscape and lake maintenance. Services to include onsite inspections, meetings with contractors, monitoring of utility accounts, attend Board meetings and receive and respond to property owner phone calls and emails.

Property Insurance

The District’s Property insurance coverage is provided by Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to governmental agencies.

Electric

Represents cost of electric services for item lights. District currently has two accounts with Duke Energy.

Account #	Service Address	Monthly	Annual	
910087973720	1051 Cypress Pky, 9 Tunnel Lights	$32	$384	
910087973960	1051 Cypress Pky, Lites/Golf Tunnel 33	$55	$660	
910172999846	500 Genoa Drive, Lift Station	$20	$240	
	Contingency			$516 	
	Total		$1,800	

Landscape Maintenance

The District will maintain the lake bank maintenance that include mowing of no less than once every 7 days during the months of April 1st to October 31st and no less than once every 14 days from November 1st to March 31st. The District has contracted with Floralawn 2, LLC for this service.

Description	Monthly	Annual	
Landscape Maintenance	$16,081	$192,974	
1.5% Increase		$2,895	
5% Buffer		$9,796	
Total		$205,665	

Landscape Improvement Areas Contingency

Represents the cost for mulch, seasonal flowers, waste service, or any additional expense to maintain improvements on CDD tracts.

Aquatic Control Maintenance

Represents cost for maintenance to the ponds located within the District. Services include, but are not limited to, treatment removal and offsite disposal of nuisance vegetation and algae treatment. The District has contracted with Solitude Lake Management for these services.

Description	Monthly	Annual	
Aquatic Maintenance	$12,748	$152,976	
3% Increase		$4,589	
5% Buffer		$7,879	
Total		$165,444	

Aquatic Midge Management

Represents costs for aquatic midge control (blind mosquitoes, weekly ATV aerosol & monthly aerial larva side.)

Description	Monthly	Annual	
Aquatic Midge Control	$14,702	$176,427	
3.5% Increase		$6,175	
5% Buffer		$9,131	
Total		$191,733	

Pressure Washing

Represents the estimated cost of pressure washing.

Lift Station Maintenance

Represents the estimated costs of any repairs or maintenance of the District’s lift station.

Storm Structure Repairs

Represents estimated repair and maintenance cost to the drainage structures maintained by the District.

Stormwater Water Quality Improvements

Improvements include freshwater clams, other biological agents, aerators, or other special projcets to improve the stormwater pond water quality.

R&M – Plant Replacement

Represents estimated cost for the replacement of aquatic plants and tree replacement around the ponds.

Contingency

Represents any additional field expense that may not have been provided for in the budget.

Proposed Budget Debt Service Fund

	Adopted Budget	Actuals Thru	Projected Next	Total Projected	Proposed Budget	
	FY2025	2/28/25	7 Months	9/30/25	FY2026	

Revenues						
Assessments	$	1,279,197	$	1,225,288	$	53,910	$	1,279,197	$	1,278,850	
Interest	$	15,000	$	11,112	$	5,556	$	16,668	$	15,000	
Carry Forward Surplus	$	478,956	$	490,404	$	-	$	490,404	$	486,008	
Total Revenues	$	1,773,154	$	1,726,804	$	59,466	$	1,786,270	$	1,779,857	

Expenditures						
Administrative
Property Appraiser	
$	13,755	
$	-	
$	-	
$	-	
$	-	
Series 2022
Interest - 11/1	
$	97,211	
$	97,051	
$	-	
$	97,051	
$	85,738	
Special Call - 11/1	$	-	$	5,000	$	-	$	5,000	$	-	
Principal - 5/1	$	1,101,000	$	-	$	1,101,000	$	1,101,000	$	1,124,000	
Interest - 5/1	$	97,211	$	-	$	97,211	$	97,211	$	85,738	
Total Expenditures	$	1,309,176	$	102,051	$	1,198,211	$	1,300,262	$	1,295,477	
						
Excess Revenues/(Expenditures)	$	463,977	$	1,624,753	$	(1,138,745)	$	486,008	$	484,381	

	Series 
Interest - 11/1/26	
2022	
$	73,441.72	

Net Assessments	
$	1,278,850	
Collection Cost (7%)	$	96,257	
Gross Assessments	$	1,375,107	

Property Type	Platted Units	Net Per Unit	Gross Per Unit	Gross Total	
Commercial	72.15	$347.78	$373.96	$26,981	
Residential	3605	$347.78	$373.96	$1,348,126	
Platted Residential - Prepaid	214	$0.00	$0.00	$0	
	3891.15			$1,375,107	

Series 2022 Special Assessment Refunding Bonds Amortization Schedule

Date		Balance	Principal	Interest	Total	
						
11/01/25	$	7,139,000.00	$	-	$	85,738.28	$	1,283,948.98	
05/01/26	$	7,139,000.00	$	1,124,000.00	$	85,738.28		
11/01/26	$	6,015,000.00	$	-	$	73,441.72	$	1,283,180.00	
05/01/27	$	6,015,000.00	$	1,147,000.00	$	73,441.72		
11/01/27	$	4,868,000.00	$	-	$	60,347.57	$	1,280,789.29	
05/01/28	$	4,868,000.00	$	1,171,000.00	$	60,347.57		
11/01/28	$	3,697,000.00	$	-	$	46,455.41	$	1,277,802.98	
05/01/29	$	3,697,000.00	$	1,200,000.00	$	46,455.41		
11/01/29	$	2,497,000.00	$	-	$	31,764.41	$	1,278,219.82	
05/01/30	$	2,497,000.00	$	1,234,000.00	$	31,764.41		
11/01/30	$	1,263,000.00	$	-	$	16,257.97	$	1,282,022.38	
05/01/31	$	1,263,000.00	$	1,263,000.00	$	16,257.97	$	1,279,257.97	
			$	9,317,000.00	$	1,154,264.87	$	11,528,264.87	

Proposed Budget Capital Reserve Fund

	Adopted Budget	Actuals Thru	Projected Next	Total Projected	Proposed Budget	
	FY2025	2/28/25	7 Months	9/30/25	FY2026	

Revenues						

Interest	$	-	$	2,733	
$	3,827	
$	6,560	
$	5,000	
Carry Forward Surplus	$	150,440	$	157,045	$	-	$	157,045	$	213,605	
Total Revenues	$	150,440	$	159,778	$	3,827	$	163,605	$	218,605	

Expenditures						
Capital Outlay	$	-	$	-	$	-	$	-	$	-	
Total Expenditures	$	-	$	-	$	-	$	-	$	-	

Other Financing Sources/(Uses)						
Transfer In	$	50,000	$	-	$	50,000	$	50,000	$	37,943	
Total Other Financing Sources/(Uses)	$	50,000	$	-	$	50,000	$	50,000	$	37,943	
						
Excess Revenues/(Expenditures)	$	200,440	$	159,778	$	53,827	$	213,605	$	256,548