MINUTES OF MEETING POINCIANA
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Poinciana Community Development District was held on Wednesday, July 16, 2025, at 12:00 p.m. via Zoom Communication Media Technology and in the Gator Room, 385 Village Drive, Poinciana, Florida.
Present and constituting a quorum were:

Jon Cameron by Zoom	Chairman
Rick McKelvey	Vice Chairman
Tony Reed	Assistant Secretary
Anita Nelson	Assistant Secretary
Robert Zimbardi	Assistant Secretary Also present were:
Tricia Adams	District Manager
Jay Lazarovich	District Counsel
Kathy Leo	District Engineer
Joel Blanco	Field Services
Carl Warren	Solivita HOA President
Stephen Amrhein	Solitude
David Beasley	Solitude (via Zoom)
Residents
The following is a summary of the discussions and actions taken at the July 16, 2025, Poinciana Community Development District’s Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Adams called the meeting to order and called the roll at 12:00 p.m. All Supervisors were present constituting a quorum.

SECOND ORDER OF BUSNESS	Pledge of Allegiance
The Pledge of Allegiance was recited.

THIRD ORDER OF BUSINESS	Public Comment Period on Agenda Items
Ms. Rose Kerr of 389 Sorrento Road provided comments the pond is looking good, but she communicated with Joel regarding Floralawn using large mowers and weed whackers at the shoreline.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the May 21, 2025,
Board of Supervisors Meeting
Ms. Adams presented the minutes of the May 21, 2025, Board of Supervisors meeting, which were included in the agenda package. Corrections were provided by Mr. Reed, which were incorporated, but he asked if the minutes were reviewed. Ms. Adams indicated that the minutes were reviewed by District Counsel and the District Manager. Ms. Nelson and Mr. Cameron also provided corrections. Mr. Zimbardi questioned what they were doing about the issue of Ms. Carpenter having trouble getting through the gate and not identifying herself. Ms. Adams pointed out that a letter was sent to the HOA Association Manager to clarify public access requirements and the HOA requested time to work through that issue with the new security company. Mr. Carl Warren, President of the Solivita HOA, indicated that he reviewed the Post Orders, which specifically addressed the issue of the Poinciana and Poinciana West CDDs. They were still current, and Mr. Warren would address the issue.

On MOTION by Mr. Reed seconded by Ms. Nelson with all in favor the Minutes of the May 21, 2025, Board of Supervisors Meeting were approved as amended.

FIFTH ORDER OF BUSINESS	Public Hearing
Consideration of Resolution 2025-04 Adopting Fiscal Year 2026 Budget and Relating to the Annual Appropriations

On MOTION by Ms. Nelson seconded by Mr. Zimbardi with all in favor the public hearings for the Fiscal Year 2026 budget adoption and imposition of special assessments were opened.

Ms. Nelson pointed out that the Board was being asked to approve several items, which were not brought to their attention before the budget was presented and questioned whether there was money in the Fiscal Year (FY) 2026 budget or whether they must use contingency funds.

Ms. Adams confirmed that there was contingency as well as general funds. The Board’s hands were not tied to the adopted budget, and they had the ability to amend it in the upcoming fiscal year. Therefore, if the Board decided to approve expenses that were not budgeted, they could do so, to the extent that funds were available. Ms. Adams presented Resolution 2025-04, memorializing that the Board met and approved the Proposed Budget for Fiscal Year 2026, prior to June 15th. The fiscal year starts October 1, 2025, and runs through September 30, 2026. The approved proposed budget was provided to Polk County and published it on the District’s website. The Board set the public hearings for July 16, 2025, noticed the hearings in accordance with Florida Statutes. Approval of the Resolution adopts the FY 2026 budget and appropriates funds in the General and Debt Service Funds and provides provision for any future budget amendments or supplemental appropriations in FY 2025. Attached to the resolution as an exhibit, is the Proposed Budget for FY 2026.
Ms. Adams indicated that the proposed assessment was $886,925, which was the same amount as FY 2025. Therefore, there would be no increase for property owners within the District. The budget also recognized interest that the District had been earning, based on surplus funds that were invested in an interest bearing account. The total proposed revenues for FY 2026 were $895,598. There have been no substantive changes to the Proposed Budget, since the Board met and approved the Proposed Budget. However, the actuals through the end of May 2025, were updated. The proposed expenses related to the administration were $150,146. For the operations and maintenance (O&M) field expenses, the total proposed amount was $703,727. A line item was included for contingency and based on the Board’s request, a prior line item was changed to Stormwater Quality/Landscape Improvements, to give the Board flexibility to move forward with certain projects related to stormwater or landscaping. There was proposed transfer out to the Capital Reserve Fund of $41,726 and total expenditures of $895,598, which was the same amount as the revenue, to have a balanced budget. The annual gross amount per unit for O&M expenses was $244.74, which would be on the Property Tax Bill. There were 3,820 single- family homes, as well as commercial and golf course property. The remainder of the budget had a narrative of each line item, Debt Service Fund for the refunded bond, which retires in 2031 and Amortization Schedules for the interest and principal payments. There were 3,605 residential units paying annual debt service fees. Property owners had the ability to either make annual

payments on the Property Tax Bill or to pay off the debt in a lump sum. There was a transfer-in for capital reserves of $41,726.

Consideration of Resolution 2025-05 Imposing Special Assessments and Certifying an Assessment Roll
Ms. Adams presented Resolution 2025-05, allowing the District to use the uniform tax collection method to impose special assessments on Property Tax Bills. Attached to the resolution, was the Adopted Budget and Assessment Roll for FY 2026. The assessment was the same as last year and was collected in the same manner, which was as a non-ad valorem assessment on the Polk County Tax Bill. Each owner would pay a maintenance fee of $244.74 and those that paid the debt service fee, would pay $373.96. Oftentimes, the County would combine the amount on the Property Tax Bill. There were no public comments.

On MOTION by Mr. Reed seconded by Mr. McKelvey with all in favor the public hearings for the Fiscal Year 2026 budget adoption and imposition of special assessments were closed.

Mr. Reed recalled that for partial IDs on the Tax Roll, the HOA had a similar process where they used street numbers. They missed a few and several residents were not paying for their HOA dues in the past, but this has now been corrected and wondered if there was a way to validate all the parcel IDs, so they were not missing anyone. Ms. Adams could not speak to the HOA fees, but Polk County provided a copy of the Tax Roll to GMS and the maintenance, and debt service fees were assigned to each parcel. Mr. McKelvey pointed out that it was a different process from what the HOA used. Mr. Cameron questioned why a few parcels were paying neither fee. Ms. Adams explained that those were CDD parcels.

On MOTION by Ms. Nelson seconded by Mr. Zimbardi with all in favor Resolution 2025-04 Adopting the Fiscal Year 2026 Budget and Relating to the Annual Appropriations was adopted.

On MOTION by Mr. Cameron seconded by Ms. Nelson with all in favor Resolution 2025-05 Imposing Special Assessments and Certifying an Assessment Roll was adopted.

SIXTH ORDER OF BUSINESS	Acceptance of Fiscal Year 2024 Audit
Report
Ms. Adams stated as a Florida Special District, the CDD was required to undergo an annual independent audit of all the District’s financial records. The District entered into an agreement with Grau & Associates (Grau) and the annual audit for FY 24, was included in the agenda package. It was a clean audit, as the auditor noted no deficiencies with the District’s financial records, no findings, no recommendations and no conditions of financial emergency. The audit was provided to the Auditor General by the State deadline of June 30, 2025, and was posted on the District’s website. Discussion ensued. Mr. Zimbardi thanked staff for providing a clean audit.

On MOTION by Ms. Nelson seconded by Mr. Reed with all in favor the Fiscal Year 2024 Audit Report was accepted.

SEVENTH ORDER OF BUSINESS	Overview of Agenda Items Presented by
Supervisor McKelvey
Mr. McKelvey reported that he updated the website with some pictures of ponds, versus what the developer included, a map on the home page, that people could click on, as well as a banner from Earth Day, that had an explanation about the littorals, with the goal of making the website user friendly. There was a meeting with different entities that Mr. Cameron attended, but it was interesting to note that the Poinciana CDD owned a part of Lake Polk, which at one time was two separate ponds.

EIGHTH ORDER OF BUSINESS	Review	and	Discussion	of	Proposed
Fishing Policies
Recommended Fishing Policies Provided by Solivita Fishing Club
Proposed Infrastructure Policies Presented February 19 and April 16
Current Infrastructure Policies
Mr. McKelvey looked at Fishing Policies for ponds in the Poinciana CDD, at the direction of the Board and met with Mr. Bob Monica, the Chair of the Solivita Conservation and Wildlife Committee, who provided good input, as well as with members of the Fishing Club. Ms. Adams indicated that the Fishing Policy provided by Mr. McKelvey, was included in the agenda package. Mr. McKelvey explained that he took the draft policy and modified it, as the biggest concern was liability, with people fishing where there were alligators and snakes, which was

moved to the top of the policy. The Fishing Club questioned why this was coming up now. The reason why, was fishing was not permitted in both CDD ponds, but people were fishing, and the purpose was to set some guidelines. Very few of the Fishing Club members fish behind houses, but other residents were doing so, in CDD owned areas around the ponds. Therefore, there was a provision in the policy stating that fishermen could not fish behind homes, unless they had the permission of the homeowner. Ms. Adams reported that she received comments from District Counsel and the District Engineer regarding the Fishing Policies that were provided by Mr. McKelvey, which were circulated to staff at his request. Suggested revisions were submitted by District Counsel, which were distributed to the Board. Mr. Lazarovich indicated that his revisions had to do with the risk involved, to protect the District. Regarding access to private property, a note was added that anyone on private property could face infractions or tickets from law enforcement, if there was no permission, as that was not the intent of the stormwater ponds when they were constructed. Regarding hazards to health, it was noted that no wading or entering the ponds was permitted.
Mr. McKelvy pointed out that he was not looking for approval of the Fishing Policy but requested feedback. Ms. Nelson noted that there was a provision that boating on any pond, canal or culvert for any purpose, was strictly prohibited, recalling that there was a Dragon Boat Club. Mr. McKelvey indicated that they only stayed on a specific pond on Lake Polk. Ms. Adams questioned whether the Board wanted to have a separate Fishing Policy or one policy for all the infrastructure, as there was one policy for use of tunnels and stormwater system by maintenance staff. Ms. Nelson felt that there should be a provision for maintenance staff use of the ponds, as a homeowner could complain about it. Ms. Adams recalled a strong recommendation from the District’s insurance company to have designated fishing areas, but the Board did not have to accept that recommendation. Mr. McKelvey envisioned fishing being allowed where there were not houses, unless permission was given by the owner. Ms. Adams pointed out that field management spent a couple of months reviewing locations, to identify where there was open access and avoiding areas where there were steep embankments or other dangerous conditions. A map of those locations was included in the agenda package on Page 194 and requested that the Board review those locations and provide feedback. The insurance company also recommended installing signage stating that it was a designated fishing area. Ms. Nelson asked if trash cans

could be placed in these locations. Ms. Adams indicated that it was not budgeted, but language could be added that trash be placed in the proper receptacle.
Mr. Reed felt that the best fishing place on Pond B-5, would be halfway up the pond on the left-hand side, as there was a parking area for golf carts and no houses. Mr. Cameron agreed with reducing fishing behind residential areas, but wanted stronger language on #8, such as “No fishing behind a homeowner’s property, unless the resident was present,” as many of the homeowners were snowbirds and were not available to give permission. Mr. Zimbardi did not understand how fishing at own risk correlated with allowing people to fish. Mr. Lazarovich explained that they were putting the person on notice of all the liabilities, whether it be alligators, hogs or a steep bank, as they were taking on the risk of participating in that activity. Mr. Reed pointed out to get to the next step, they needed to train the fishermen to follow the policy. Mr. McKelvey noted that he planned to go to a Fishing Club meeting and present this policy to them. Ms. Nelson pointed out that it was not necessarily the Fishing Club members that were violating the rules, but people that did not belong to the Fishing Club. One new resident who attended an HOA meeting, wanted to take the fish home and cook it. Mr. McKelvey envisioned having the fishing map and these guidelines at the concierge desk and other locations throughout Solivita. Ms. Nelson thanked Mr. McKelvey for all his hard work. Mr. McKelvey would make these changes and provide to Ms. Adams to distribute to the Board. Ms. Adams recalled there being a preamble in the document, identifying the infrastructure owned by the CDD and asked if it was necessary. Mr. McKelvey did not think it was necessary.
Mr. Reed questioned what would happen to a fisherman, if they violated these rules. Ms. Adams indicated if someone was trespassing on private property, the homeowner could call law enforcement. Ms. Nelson felt that the purpose was to educate residents on how and where to fish in Solivita. Mr. McKelvey recalled that a few members of the Fishing Club were upset, as they felt that they should be able to walk down property. Ms. Adams indicated that governments do not allow fishing on stormwater ponds, as they were not designed for recreation use. A stormwater map was attached to the proposed policies. If the Board decided to change and adopt a new policy, signage would need to be installed. The proposed infrastructure policies would go away and would be replaced with the Fishing Policies. However, until a new policy was adopted, the existing Infrastructure Policy on Page 196, was still in effect, for the stormwater ponds and two tunnels. However, there nothing in the Infrastructure Policy pertinent to the tunnels and the

Fishing Policy would supersede it. Mr. Lazarovich suggested changing it to the Poinciana Community Development District Stormwater System Policy, to clean it up. Mr. Reed wanted time to review the policies and requested that Mr. Lazarovich’s firm, determine whether the community was setting themselves up for a lawsuit. Mr. McKelvey recommended stocking preferred ponds with fish to attract fishermen. No Board action was taken.

NINTH ORDER OF BUSINESS	Review of Proposals for Water Quality
Improvements
Aerators
Presentation on Aerators
Mr. Blanco recalled that he was asked to provide a presentation to have an electrically powered aerator on Pond B-5 and the steps on how to achieve this. They chose Pond B-1, which had a large amount of filamentous algae throughout the perimeter of the pond. The first thing that they needed to do, was to have a physical address of the pond, which according to Duke, was necessary for them to establish a meter. In this case, they must contact the Polk County Permitting Department, complete an electrical permit application and pay the fee for the physical address. The next step would be the installation of the meter and pedestal, which he reached out to a Duke engineer for, who located the power source that could be possibly tied to a meter. There was also a transformer towards the entrance on the south side of the pond. Therefore, the meter and pedestal would be installed on the northeast portion of the pond, and an electrician would tie the meter to the aerator cabinet location. Then there was the meter installation and wire tie in. An electrician would need to install the meter can and the breaker panel and then run the wire that ties the meter to the aerator cabinet. Both Solitude and Lake Doctors agreed to install the cabinet towards the north portion of pond, requiring 345 feet of wiring to connect the meter to the cabinet.
Mr. Zimbardi asked if the pedestal would be outside of the fence and the aerator would be inside of the fence. Mr. Blanco confirmed that both would be inside of the fence. Mr. McKelvey questioned why it was located so far from the electric source. Mr. Blanco indicated that this location was ideal, because it had free space, in case they had to do maintenance, as it was far from homes. He did not want it in an area that was eroding, but the Board could choose to put the aerator next to the meter and pedestal. However, Mr. Blanco recommended installing the cabinet by the pond edge on a level service, trenching 8 inches deep, towards the backside for

the manifold to run and the airline connections. Then they would connect the airlines to the compressor manifold and backfill the trench. They would then start placing the eight diffusers in the proposed locations and start the system. The proposed meter model was an Air Max Lake Series LS80 aeration system, which was a heavy-duty commercial grade system, that provided less noise, according to Mr. Stephen Amrhein of Solitude. The diffusers and cabinet had a lifetime warranty, the exhaust fans and motors had a three-year warranty, and pistons had a two- year warranty. Ms. Nelson questioned the benefit of having an aerator versus a fountain. Mr. Blanco explained that fountains did not affect water quality and were only aesthetically pleasing, verses aerators, which turn over the water. It would keep the water from being stacked, providing for healthier plant growth and reducing midges and mosquitos. Ms. Leo questioned the depth of the tubing. Mr. Blanco indicated that the tubing would be placed at the bottom, approximately
9.2 feet. Mr. McKelvey believed that it was deeper. Mr. Blanco would recheck the depth, but the deeper the better, as they were turning over more water as it rises through.

Review of Brochure from Kasco Aeration
Review of Solitude Proposals
Review of Lake Doctors Proposals
At the request of the Board, Mr. Blanco presented a secondary quote from Lake Doctors in the amount of $20,909.56, for an aerator with eight diffusers, versus Solitude, which proposed
$22,866. The quarterly maintenance by Solitude was $200 per quarter and $275 per quarter by Lake Doctors. Ms. Nelson questioned what the maintenance included. Mr. Blanco explained that they would check the system every quarter, to ensure that everything was running smoothly. Mr. Amrhein pointed out that they would clean out the boxes and change out filters. The Kasco aerator was cheaper, versus Air Max, which had tubes that jut out. Both were good options, but preferred Air Max, due to the warranty and issues that they were having with Kasco. Mr. McKelvey asked if the three-year warranty on the motor, was due to it breaking down after three years. Mr. Amrhein confirmed that they were just compressors and if they were changing the filters, they should not have any issues. He could probably match the price on the Kasco one. Mr. Reed wanted more time to think about it, as one of the big problems with enclosures on motor, was that they could overheat and did not last long, as well as snakes and other debris clogging up the vents. Being a technician, Mr. Amrhein, had experience with lizards getting into the fans of old units, but with the newer fans, nothing was getting in there.

Mr. Reed pointed out that he wanted to get comfortable with the ventilation of this unit, the noise level and Mr. Amrhein’s experience, before deciding. Mr. Amrhein would provide the specifications and decibels and offered to take Mr. Reed to see one that was installed four or five years ago. Mr. McKelvey questioned the quarterly maintenance cost, as one sheet said $2,400, but another said $200 per quarter or a total of $800. Mr. Amrhein indicated it was a typo, as generally the cost would be $800. Mr. McKelvey asked if solar would be a viable option. Mr. Amrhein confirmed that solar was a viable option, but it would cost more for the panels and labor. However, there was a savings on the electrical expense. Mr. McKelvey requested that Mr. Amrhein provide alternative solutions. Mr. Cameron wanted to see a comparison, as there was
$22,000 installation cost for the meter can, breaker panel and establishing the power, but $7,000 per year for the electricity. Mr. McKelvey indicated that Mr. Kevin Novak, a resident of Solivita, viewed a YouTube video of someone who installed an aerator in their pond and all the fish died, because it was on for 24 hours. Mr. Amrhein stated that they run them for a certain period. Mr. Reed did not think that an aerator would solve their problem with midges and algae. Mr. McKelvey indicated that an aerator would help break down the sediments and nutrients at the bottom. Another method was TryMarine and a unit that uses a frequency to target certain species of algae. There was Board consensus for Mr. Amrhein to provide a comparison of a basic aerator versus solar power aerators, as well as specifications, decibels and protection from critters.

TryMarine
Mr. Blanco presented a brochure about TryMarine, which was included in the agenda package. It was a water treatment system that freed up everything from the bottom and allowed it to be digested. They suggested adding it to Pond, B-5, which was dark in color, indicating that there was a great deal of muck. Mr. McKelvey confirmed that it did a good job of eating the muck, but this was one of many things that they were going to look at. Mr. Blanco confirmed that this was a new company. It would take various applications over a three-year period. Two proposals were presented, a slow and steady approach, which would cost $50,016, to be spread out over three years and a second proposal for a faster approach, over the same three-year period, in the amount of $71,592. Mr. McKelvey pointed out that Year 1 was not a full year. Mr. Amrhein confirmed that it was not for an entire year, as it was scheduled for certain months, but that could change, depending on the results. Mr. McKelvey questioned why the price goes down

in the third year versus the first and second years. Mr. Amrhein explained that it was due to the allocation, as they were putting in a great deal of the product in this year, which must be paid for within this year, versus next year, when the payment was spread out, but they could have it payable in one visit. Mr. McKelvey further pointed out that Year 1 was from August to December and Years 2 and 3 did not have a timeframe, but if Year 1 ended in December, Year 2 should start in January, but they were not consistent with their budget years. Mr. David Beasley of Solitude explained that the proposal should be aligned to the District’s FY. Regarding why one-year costs more than the other, TryMarine enabled all the bacteria and organisms in the lake to decompose the organics, like a compost pile, as the bottom of lakes did not have enough oxygen. Even the bottom of aeration, did not provide enough oxygen to decompose all the muck. The bottom of diffused aeration would help a lake stay healthier, aesthetically pleasing and provide a better ecosystem, but it did not dredge the lake. However, if they used TryMarine, it would resolve the chemical oxygen demand, allowing for all the organic component of the muck, to break down.
Mr. Zimbardi asked if the product was liquid or pellets. Mr. Beasley indicated that it was a liquid that was applied every one to two weeks, during the growing season. There would be a layer over the entire surface or mixed throughout the entire water. The reason why the application schedule was unique, was that they wanted the product to be in the water during the hottest six months of the year, but if the Board wanted faster decomposition of the muck, it could be applied year-round. Once they get the ecosystem thriving and the lake looks healthy, they could slowly draw out over time, within the first 18 months. However, it was more favorable for the lake and for the budget, to gradually do it over time. Mr. Reed questioned the effect on littoral plantings. Mr. Beasley confirmed that it would have no effect, as they were not striping all the organics out of the system. Ms. Nelson asked if the pricing was for one pond. Mr. Beasley confirmed that it was for one pond, noting that every management tool that they used to manage the lakes, slowed down the aging process of the lake, but not reverse it. If the Board decided to dredge a pond, once they tested the sediment and figured out how much organic matter it had, it would typically remove between 12 and 18 inches of material within the first three years. TryMarine would be one-fifth the cost to dredge the pond.
Looking at the proposal, Mr. McKelvey felt that it was a great deal of money to use TryMarine on a small pond and wanted to focus on aeration. Ms. Nelson pointed out that all the

ponds were aging and they needed a plan to handle them. Mr. Blanco felt that the Board could consider TryMarine as a secondary option to dredging but understood that the Board wanted to focus on aeration and would come back to the Board with a solar powered option. Ms. Adams pointed out that the District Engineer was an expert on stormwater systems and could provide feedback on the most lasting value for long-term maintenance of the stormwater system. Ms. Nelson wanted to have a 20-year plan. Mr. Amrhein indicated that TryMarine was expensive, but in Years 3 and 4, they would have to put in less product into the pond. It was the most effective way to get to a natural healthy pond. Ms. Nelson requested an example of where this product was used. Mr. Amrhein would provide one.

TENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Lazarovich had no updates for the Board.

Engineer
Presentation on Poinciana CDD Stormwater System
Ms. Adams asked if the Board wanted to hear the presentation by the District Engineer on the stormwater system. Ms. Nelson preferred to defer this matter to the next meeting, since the people that were supposed to hear this presentation, reviewed a prior presentation. Mr. Reed agreed. Ms. Leo had nothing further to report to the Board, but regarding what was presented today, none of it was urgent.

District Manager
Ms. Adams reported that District Counsel prepared the final form of License and Maintenance Agreement with the Homeowners Association (HOA), for improvements that would be maintained by the HOA and was informed that the HOA unanimously approved the agreement. After that, she received an email from Mr. Warren who hand delivered the executed agreement today. Ms. Adams indicated that Mr. Cameron put a lot of work into this and effort in communicating with the HOA Board. The document would get fully executed and circulated.

Action Items List
Ms. Adams presented the Action Items List, which was included in the agenda package. Several items were discussed. Many items were on the list for monitoring purposes. Mr.

Cameron asked if there was any comment from the District Engineer on the Marigold widening Project. Ms. Leo reported that she had email communication with Polk County. They were still not ready to go to construction, as their design was still not 100% and were in permitting. She encouraged them to come to a meeting, but they were not ready yet and requested that this item remain on the Action Items List, believing that in another three months, they would be ready to make a presentation. Mr. Cameron wanted them to come at some point. Ms. Leo checked with the county budget, and this project was not yet funded.
*Mr. Cameron left the meeting at this time.
Ms. Adams reported that the HOA improvements on CDD parcels, was now completed and would be removed from the Action Items List and would add the recent landscape maintenance meeting, between the golf course, developer, amenity maintenance, CDD and HOA, for tracking purposes. Ms. Leo reported that there was an update to the Central Florida Expressway Poinciana Parkway Project, as there was a request to perform a survey on the property, which was reviewed by District Counsel, as part of their development of baseline information for future plans. There was no issue with the access request, as it did not affect CDD property, but one of the parcels that they were looking at future stormwater, was not one of the CDD stormwater parcels. It was a wetland parcel, but that would get worked out through the design, when they realize the wetland would require mitigation, but they were getting some requests. Ms. Adams confirmed that they were starting to do some field work and surveying and would update the pond water quality with future information or what would be reviewed at the next meeting, as it was an ongoing item.

Approval of Check Register
Ms. Adams presented the Check Register for May 10, 2025, through July 6, 2025, totaling $187,600.13, which was included in the agenda package, along with the detailed invoices and Check Run Summary. There were checks from the General Fund and a transfer from the Money Market account to the Truist account. Payroll was also processed.

On MOTION by Ms. Nelson seconded by Mr. Zimbardi with all in favor the May 10, 2025, through July 6, 2025, in the amount of
$187,600.13 was approved.

Balance Sheet and Income Statement
Ms. Adams presented the Unaudited Financial Statements through May 31, 2025, which was included in the agenda package. The District was not quite fully collected on assessments through the end of May and this is being monitored. There was nothing to bring to the Board’s attention and no Board action was required.

Presentation of Registered Voters – 5,333
Ms. Adams stated that the District was required to present annually, on the record, the number of registered voters. A letter was provided by the Polk County Supervisor of Elections office, confirming as of April 15, 2025, there were 5,333 registered voters within the Poinciana CDD. No Board action was required, as it was for informational purposes.

Approval of Fiscal Year 2026 Meeting Schedule
Ms. Adams presented the Fiscal Year 2026 meeting schedule, which was consistent with
the prior year’s meeting schedule, with meetings on the third Wednesday of each month at 12:00
p.m. in the Gator Room, starting on October 15th and ending on September 16, 2026.

On MOTION by Mr. Zimbardi seconded by Mr. Reed with all in favor the Fiscal Year 2026 meeting schedule as presented was approved.

District Goals and Objectives
Presentation of Fiscal Year 2025 Authorizing Chair to Execute
Ms. Adams presented a Memorandum, which was included in the agenda package and was presented last year, when a new Florida Law was implemented, requiring Florida Special Districts to adopt annual goals and objectives by October 1st, for community communication and engagement, infrastructure and facilities maintenance and financial transparency and accountability. The report was required to be finalized at the end of the FY and filed on the District’s website by December 1, 2025. This was an interim report, to state that the District was on track to meet their goals and objectives and requested that the Board authorize the Chair to execute the final form of the report. Mr. Reed questioned what the final form constituted other than the signature. Ms. Adams indicated there was a box that was checked yes or no, regarding

whether the goal was met. This box would be checked off after the end of the FY and presented to the Chairman for signature. Mr. Reed had no objection.

On MOTION by Mr. McKelvey seconded by Ms. Nelson with all in favor authorizing the Chairman to execute the final report of the 2025 goals was approved.

Adoption of Fiscal Year 2026 Goals & Objectives
Ms. Adams presented the goals and objectives for FY 2026, which were included in the agenda. These were the same goals and objectives that were previously approved. The District was required to adopt the goals and objectives by October 1st and to file a report the following year, by December 1st, on the District’s website. The District was meeting all those requirements.

On MOTION by Mr. Reed seconded by Ms. Nelson with all in favor adopting the Fiscal Year 2026 goals and objectives as amended was approved.

Field Manager’s Report
Mr. Blanco presented the Field Manager’s Report, which was included in the agenda package. Field staff continued to review the landscaping throughout the District. Reviewed landscaping remained in satisfactory standards, with clean and tidy pond tracts, pond banks at appropriate height levels and edge grasses contained and string trimmed, when over 1½ feet in height. The landscaping vendor completed installation of plantings and mulch on the CDD owned portion of Via Monte Napoleone Drive, which was discussed at a prior meeting. The area continues to be reviewed along with the CDD owned common area tracts to the sides of the cart path. CDD common area tracts (along right side of B1, entrance to the Venezia cart path and buffer tract bordering a conservation area on Umbria Dr.), have been reviewed and coordinated with the landscaping vendor. During field review, a downed tree was found on the CDD owned area by PC-2. The vendor was advised to remove and dispose of it. Field staff was made aware of a corner portion of the pond tract on Da Vinci Pass, that had deep ruts. The landscaping vendor was scheduled and completed installation. Field staff was present for a landscaping meeting between the HOA, Taylor Morrison, the golf course, and their vendors, to discuss unmaintained areas throughout the District. Field staff took notes with some areas previously

addressed, such as buffer areas on the Venezia cart path and Umbria, the buffer area on Vineyard and middle areas in the chain of ponds on Grand Canal Dr. Notes were provided on a Word document that was sent to the Board for review. A mailbox kiosk on a CDD tract, was discussed, as well as the possibility of having an access fence on E-21. The golf course wanted to maintain a golf green on E-18 and a small common area outside of the perimeter wall, that the CDD owned on Walnut Street and discuss the possibility of conveying C-1 to the golf course.

Pond Maintenance Report
Midge Management Report
Customer Complaint Log
Mr. Blanco presented the Pond Maintenance Report, which was included in the agenda package. Field staff conducted aquatic maintenance reviews. Several of the ponds were experiencing algae blooms, such as PA-9 through 11 on Grand Canal Drive. Spray treatments were scheduled, and he received confirmation during the week, that the vendor planned to perform a boat treatment this week, weather permitting. If not, it would be pushed to the following week. Field staff completed the stocking of the freshwater clams on PC-2 and P-16 and were monitoring them. PC-2 had better results than P-16, although today, P-16 seemed much better. The E-3 littorals have been thriving in the Summer season, with thickening of the duck potatoes, pickerelweed, and spike rush and flower ends blooming with the weeds in between spraying. Banks remain stable, but staff was made aware that the vendor was mowing all the way to the banks and advised them to stop. Mr. Blanco presented the Midge Management Report and Customer Complaint Log, which were included in the agenda package. Residents were complaining about midges on B-15 and staff was monitoring it and considering whether fish stocking was necessary. Ms. Nelson questioned whether it was discussed who was maintaining what, at the meeting with the golf course. Mr. Blanco spoke with Nate outside of the meeting about who string trimmed the banks, particularly the golf course side, close to the CDD side. In the past, there may have been a handshake agreement, that the golf course would maintain their side and vice versa, but they were struggling to maintain it. Ms. Nelson hoped that they resolved it. Mr. Reed pointed out that a couple of weeks ago, they were cutting the grass, but could not get under several trees, so they went around them, never coming back to cut them. Mr. Blanco would take a picture and send it to Floralawn.

Mr. Reed noted that there were several projects and requested that staff report on them periodically, as their highest expense was midge and algae control. In addition, he wanted to know the chemistry of the ponds, as they should know the depth of the pond and their return on investment on the aerators, suggesting that they hire a consultant to understand all their issues and problems and come up with a recommendation and plan. Without knowing the depth of a pond, designs did not count. He did not want a technician treating the system, without an engineering overview of what they needed and why, because there was never going to be a solar panel big enough to deal with the aeration on the pond. Mr. Reed wanted to ensure that the Board had no intention of putting aerators in all their ponds, as it was not practical nor financially feasible. In addition, they needed to perform a water chemistry analysis and questioned the expectation, whether it was to aerate 100 or so ponds. Mr. McKelvey did not think 100 ponds needed aeration, but Pond B-5 was a good test case, as it was the pond in the worst condition in Solivita, at the entrance, which many people see. He provided a video last month, explaining all the different aeration systems and what they do. The goal was to break down the nutrients in nutrient loaded ponds. Mr. Reed pointed out that there were specific chemicals that they could add to eat up the muck at the bottom and questioned the objective, as aeration was not the sole solution and was willing to try clams. Mr. McKelvey felt that they could use the experience of other communities that used this type of aeration system, such as Celebration and use their data. Mr. Reed had no problem doing this but wanted to know where they were headed and the expected outcome. Mr. McKelvey pointed out that lowering the nutrient level would help with the midges, mosquitoes and algae. Mr. Reed wanted to have a plan that integrated all the different options.

Consideration of Proposal for Bella Viana Tunnel Striping
Mr. Blanco presented a proposal from All Asphalt Services for the Bella Viana Tunnel striping in the amount of $950, which was included in the agenda package and was requested several months ago by Mr. Cameron. The closure of the tunnel would be coordinated with the pressure washing vendor. It was Florida Department of Transportation (FDOT) approved paint and would last 10 years. Ms. Leo asked if it was thermoplastic paint. Mr. Blanco explained that because it was concrete and under the water table, they did not recommend it. Mr. McKelvey questioned why the proposal said, “Yellow line on concrete sidewalk through tunnel.” Mr.

Blanco did not know but informed them that it was a concrete and not asphalt flooring on a golf cart path.

On MOTION by Mr. McKelvey seconded by Ms. Nelson with all in favor the proposal for the Bella Viana tunnel striping in the amount of $950 was approved.

Ms. Adams presented GMS proposals that were provided to the Board this afternoon. The stormwater maintenance work was parsed out and based on the annual engineer’s inspection of the stormwater system. The Engineer examined the entire system and documented any issues. As a result of any maintenance issues that were identified, the proposals have been generated and were separated into two proposals: One that can be performed now and then one that needed to wait for the water to recede and take place during the dry season. The first proposal was #405, which correlated with items in the Engineer’s Report, for labor, mobilization and equipment in the amount of $2,322.05 and could be done now. Proposal #406 was for a dump trailer and additional riprap in the amount of $3,515.45. Mr. McKelvey asked if they were only going to do this work during the dry season or during the Winter. Mr. Blanco explained that the mitered end sections in both ponds, were under water and therefore, recommended performing this work during the dry season, when they were the most exposed. Ms. Adams clarified that this was only for #406, as the work for #405, could be completed now. Ms. Nelson asked if these items were budgeted. Ms. Adams confirmed that there was a budget for stormwater maintenance. Since this item was not listed on the agenda, Ms. Adams opened the floor for audience comments. There being no comments, Ms. Adams closed the floor to audience comments. Mr. Reed asked if this work would be performed by GMS. Mr. Blanco replied affirmatively. Ms. Leo confirmed that the proposals were fair and reasonable. At the request of Mr. Reed, Ms. Adams would include this item on the Action Items List for tracking purposes.

On MOTION by Mr. McKelvey seconded by Mr. Zimbardi with all in favor the GMS proposals for stormwater system maintenance, #405 in the amount of $2,322.05 and #406 were approved.

ELEVENTH ORDER OF BUSINESS	Supervisor’s Requests

There being no comments, the next item followed.

TWELFTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

THIRTEENTH ORDER OF BUSINESS	General Audience Comments
Mr. Jim Jeffries of 346 New River Drive, questioned the plan for midges on Pond B-16, as his bug zapper after two days, was coated with them. Mr. Blanco indicated, as stated in his Field Manager’s Report, he was reviewing Pond B-16, noted more midge activity and offered to obtain a proposal for Gambusia fish and grass shrimp. In the meantime, Clark was treating the pond on Fridays. Mr. Reed asked if they maxed out on the number of treatments. Mr. Blanco would check with Ms. Cherrief Jackson of Clarke Midge Control. Mr. McKelvey believed that they were doing water treatments, because spraying was not working. Ms. Rose Kerr of 389 Sorrento Road questioned whether the people that lived on that pond did not care. Mr. McKelvey confirmed that they complained, which was why they were looking at that pond. Ms. Sharon Burns of 328 Sorrento Road, thanked staff for taking care of the overgrowth on Pond E-21.

FOURTEENTH ORDER OF BUSINESS	Next Meeting Date – August 20, 2025,
12:00 P.M.; The Gator Room
Ms. Adams stated that the next meeting was scheduled for August 20, 2025, at 12:00 p.m. at this location.

FIFTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Nelson seconded by Mr. Zimbardi with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman